Client Account Specialist (Legal Billing)

Dinsmore-; Pittsburgh (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Job summary

Dinsmore & Shohl, a national law firm with offices nationwide, seeks a Client Account Specialist in Pittsburgh, PA. You will handle billing, WIP reports, and client inquiries, ensuring timely, accurate invoicing and compliance across matters.

The role requires meticulous attention to detail, strong MS Office and billing-system experience, and the ability to manage multiple deadlines in a fast-paced environment.

Qualifications

• Must have medical or law firm billing experience.
• Proficient in MS Office; strong writing and proofreading skills.
• Ability to manage multiple deadlines and client inquiries.
• Excellent communication and organizational skills.
• Experience with billing systems is a plus.

Responsibilities

• Process narrative edits and time and cost adjustments
• Generate monthly Work-In-Progress (WIP) reports as directed by client
• Maintain and update billing records ensuring bills have been disbursed to clients
• Enter attorneys’ time, as needed, to meet deadlines
• Assist attorneys and legal administrative assistants in client inquiries
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Assist partners in editing and finalizing bills
• Participate in accounts receivable collection efforts
• Assist team with projects, such as reviewing for accuracy official documents received for client matters and logging those documents in our information and document management system
• Maintain telephone, email and personal contact with clients, attorneys, and staff
• Observe confidentiality in all Firm and client matters
• Other duties as assigned

Skills

Accounting basics

Attention to detail

Communication skills

Time management

Team player

Multitasking

Tools

CMS

EIS

Prebill Viewer

Excel

Outlook

Word

Job description

Client Account Specialist (Legal Billing)

Dinsmore & Shohl, 6 PPG PL Ste 1300, Pittsburgh, Pennsylvania, United States of America

Job Description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com .

Dinsmore is seeking a Client Account Specialist at our Pittsburgh, PA location.

Responsibilities

• Process narrative edits and time and cost adjustments
• Generate monthly Work-In-Progress (WIP) reports as directed by client
• Maintain and update billing records ensuring bills have been disbursed to clients
• Enter attorneys’ time, as needed, to meet deadlines
• Assist attorneys and legal administrative assistants in client inquiries
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Assist partners in editing and finalizing bills
• Participate in accounts receivable collection efforts
• Assistteam with projects, such as reviewing for accuracy official documents received for client matters and logging those documents in our information and document management system
• Maintain telephone, email and personal contact with clients, attorneys, and staff
• Observe confidentiality in all Firm and client matters
• Other duties as assigned

Requirements

• Working knowledge of accounting functions
• Experience using Microsoft Office Suite, including Outlook, Excel and Word
• Prior experience with billing systems (i.e. CMS, EIS, Prebill Viewer, etc.) a plus
• Ability to manage multiple deadlines
• Excellent writing, grammar, proofreading skills, and meticulous attention to detail
• Excellent communication skills, both oral and written
• Possess strong organizational and time management skills
• Proven success as a positive team player, as well as an independent worker
• Excellent organizational, problem-solving, and time management skills
• Medical or law firm billing experience required

Dinsmore & Shohl, 6 PPG PL Ste 1300, Pittsburgh, Pennsylvania, United States of America