Client Access Specialist

Josselyn; Northbrook, Northern (IL, KY); On-site; USD 25,000 - 28,000; Part time

Job summary

Josselyn in Northbrook, IL is seeking a Client Access Specialist to provide a welcoming client experience, manage front-desk functions, and safeguard patient records in a HIPAA-compliant manner. This part-time role supports onboarding and ensures efficient client support in line with the organization's mission.

The position runs Tuesday, Wednesday, and Thursday from 10 AM to 6 PM with a pay range of $18.00–$18.87 per hour; a high school diploma is required and healthcare/front-desk experience is

Qualifications

• High school diploma or equivalent required; 2–4 years of relevant experience may be considered instead of education
• Healthcare front-desk or patient-facing experience preferred
• Experience with front-desk operations including check-in, telephone management, documentation, and payment processing
• Ability to handle confidential information with discretion and professionalism
• Professional appearance and demeanor aligned with Josselyn standards
• Proficiency with EMR systems and HIPAA compliance
• Strong written and verbal communication; bilingual in English and Spanish preferred
• Proficiency in Microsoft Office 365 and Zoom

Responsibilities

• Greet and check in clients and visitors per procedures
• Maintain accurate and compliant records while safeguarding patient information
• Assist with co-payments and payments following billing procedures
• Answer and route calls promptly and professionally
• Scan, upload, and maintain onboarding documentation in the EMR
• Keep waiting area clean and welcoming
• Collaborate with clinical, billing, and admin teams for coordinated care
• Process incoming/outgoing mail and complete assigned tasks on time

Skills

Customer service

Front desk operations

HIPAA compliance

Bilingual English/Spanish

Excellent communication

Professional appearance

Time management

Education

High school diploma or equivalent

Tools

EMR systems

Microsoft Office 365

Zoom

Job description

Job Details

Job Location: Northbrook Office - Northbrook, IL 60062

Position Type: Part Time

Education Level: High School

Salary Range: $18.00 - $18.87 Hourly

Job Summary

Reporting to the Access Coordinator, the Client Access Specialist is a client-facing role responsible for delivering a professional, welcoming experience for all clients and visitors. As a first point of contact, this role supports front-end operations by ensuring clients feel welcomed, respected, and supported through efficient client onboarding, secure handling of patient records and PHI, and compassionate, client-centered service consistent with Josselyn’s mission and values.

Part-Time Schedule

This is a part-time position on Tuesdays, Wednesdays, and Thursdays 10 AM - 6 PM

Compensation

$18 - $18.87/hr

Essential Responsibilities and Metrics

• Greet and check in clients and visitors in accordance with established front desk and client access procedures.
• Adhere to established check-in and onboarding procedures to support a positive client experience while maintaining accurate and compliant records and adhering to HIPAA and organizational privacy standards
• Assist clients with co-payment and invoice payments for services in a courteous and professional manner, following established billing and cash-handling procedures
• Answer and route telephone calls in a prompt, professional, and accurate manner, supporting a positive client experience and meeting established performance metrics for responsiveness and accuracy
• Accurately scan, upload, and maintain client onboarding documentation within the electronic medical record (EMR) system
• Maintain a clean, organized, and welcoming waiting area, including sanitization of workstations
• Collaborate effectively with clinical, billing, and administrative team members to ensure coordinated care, accurate information exchange, and a seamless client experience
• Process incoming and outgoing mail efficiently and accurately, following established procedures
• Complete assigned projects and administrative tasks within established deadlines

Qualifications

• High school diploma or equivalent required; 2-4 years of relevant experience may be considered instead of education
• Experience in a patient-facing, receptionist, or customer service role, ideally in a healthcare setting, preferred.
• Experience supporting front-desk operations, including check-in, telephone management, documentation, and payment processing
• Experience handling confidential information with discretion and professionalism
• Presents a consistently professional appearance, demeanor, and behavior that supports a welcoming, respectful patient experience that aligns with Josselyn standards.
• Demonstrates proficiency with electronic medical record (EMR) systems and maintains the confidentiality of patient information in compliance with HIPAA and organizational policies
• Strong written and verbal communication skills, including the ability to actively listen, provide clear explanations, and communicate professionally with clients, families, and staff
• Bilingual in English and Spanish preferred
• Proficiency in Microsoft Office 365 applications (Word, Excel, Outlook, Teams) and Zoom
• Effective time-management and organizational skills, with the ability to prioritize tasks, manage multiple responsibilities, and ensure timely patient support while maintaining smooth front-end operations