Clerk - Program Procurement

ESC Region 3; Victoria (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

ESC Region 3 in Victoria, Texas is seeking a Program Procurement Clerk to provide administrative, procurement, contract coordination, and documentation support for assigned programs. The role supports purchasing activities, vendor communications, RFQs, contract processing, and grant documentation to ensure efficient program implementation.

The ideal candidate has a high school diploma and at least three years of related experience, with proficiency in Microsoft Office and Google apps, plus

Qualifications

• High school diploma or equivalent.
• Three years of applicable administrative, clerical, procurement, or program support experience.
• Experience with purchasing, vendor coordination, contracts, invoices, or grant documentation preferred.
• Proficient use of Microsoft Office and Google-based applications.
• Experience maintaining spreadsheets, databases, tracking systems, and electronic records preferred.

Responsibilities

• Provide administrative, procurement, contract coordination, and documentation support for assigned programs.
• Coordinate purchasing activities, vendor communications, RFQs, and contract processing.
• Track invoices, reimbursements, and grant documentation to ensure accurate implementation of program activities.
• Maintain and update spreadsheets, databases, and tracking systems for budgets, expenditures, deadlines, and deliverables.
• Review documentation for completeness and accuracy and follow up on missing information.
• Apply procurement procedures, grant requirements, Region 3 ESC policies, and administrative procedures to ensure compliance.

Skills

Verbal communication

Written communication

Organization

Time management

Recordkeeping

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

Starting Date: Immediately

Job Description

The Program Procurement Clerk is responsible for providing administrative, procurement, contract coordination, and documentation support for assigned programs within Region 3 Education Service Center (ESC). This position supports the coordination of purchasing activities, vendor communications, requests for qualifications (RFQs), contract processing, invoice tracking, reimbursement documentation, and grant-related recordkeeping to ensure the efficient and accurate implementation of program activities.

Minimum Qualifications

• High school diploma or equivalent.
• Minimum of three years of applicable administrative, clerical, procurement, or program support experience.
• Experience with purchasing, vendor coordination, contracts, invoices, or grant documentation preferred.
• Proficient use of Microsoft Office and Google-based applications.
• Experience maintaining spreadsheets, databases, tracking systems, and electronic records preferred.

Knowledge, Skills, and Abilities

The ideal candidate will have/be:

• Demonstrate strong verbal and written communication, organizational, time management, and recordkeeping skills.
• Support procurement activities, vendor coordination, contracts, invoices, reimbursements, and related documentation.
• Maintain accurate spreadsheets, databases, tracking systems, and program records to monitor budgets, expenditures, deadlines, and deliverables.
• Review documentation for completeness, accuracy, and consistency; identify missing information and follow up on outstanding items.
• Apply established procurement procedures, grant requirements, Region 3 ESC policies, and administrative procedures to support compliance.
• Demonstrate proficiency in word processing, spreadsheets, databases, and other software applications.
• Communicate professionally and collaborate effectively with program staff, vendors, service providers, school districts, and other stakeholders.
• Manage multiple priorities independently while maintaining attention to detail, confidentiality, and high-quality work.

Preferred Qualifications

• Experience supporting grant-funded programs, procurement activities, or financial and administrative processes.
• Familiarity with grant requirements, budget monitoring, expenditure documentation, and compliance procedures.
• Experience working with school districts, education service centers, government agencies, or other public-sector organizations.

Clerk - Program Procurement

ESC Region 3 Region 3 ESC - Victoria, Texas Open in Google Maps

This job is also posted in Region 3 ESC , and Region3 Jobs

Job Details

Job ID: 5985838

Application Deadline: Nov 22, 2026 11:59 PM (Central Standard Time)

Re-Posted: Nov 09, 2026 6:00 AM (UTC)

Position Type: Full-Time

Salary: $36,883 to $44,694 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Kim Schaefer , Sr Director of Academics
• Academic Services
• Phone: [phone]
• Email: [e-mail]