Clerk - Program Procurement

Region 3 Education Service Center; Victoria (TX); In loco; USD 37.000 - 45.000; Tempo pieno

Descrizione del lavoro

Region 3 ESC in Victoria, Texas is seeking a Program Procurement Clerk to provide administrative, procurement, contract coordination and documentation support for assigned programs. This role handles purchasing coordination, RFQs, contract processing, invoice tracking, reimbursement documentation, and grant-related recordkeeping to ensure accurate program implementation.

The ideal candidate will have a high school diploma or equivalent, at least three years of related experience, proficiency

Competenze

• High school diploma or equivalent.
• Minimum of three years of administrative, clerical, procurement, or program support experience.

Mansioni

• Support procurement activities, vendor coordination, contracts, invoices, reimbursements, and related documentation.
• Maintain accurate spreadsheets, databases, tracking systems, and program records to monitor budgets, expenditures, deadlines and deliverables.
• Review documentation for completeness, accuracy, and consistency; identify missing information and follow up on outstanding items.
• Apply procurement procedures, grant requirements, Region 3 ESC policies, and administrative procedures to support compliance.

Conoscenze

Verbal communication

Written communication

Organizational skills

Time management

Recordkeeping

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

Google Workspace

Spreadsheets

Databases

Descrizione del lavoro

Starting Date: Immediately

Job Description

The Program Procurement Clerk is responsible for providing administrative, procurement, contract coordination, and documentation support for assigned programs within Region 3 Education Service Center (ESC). This position supports the coordination of purchasing activities, vendor communications, requests for qualifications (RFQs), contract processing, invoice tracking, reimbursement documentation, and grant-related recordkeeping to ensure the efficient and accurate implementation of program activities.

Minimum Qualifications

• High school diploma or equivalent.
• Minimum of three years of applicable administrative, clerical, procurement, or program support experience.
• Experience with purchasing, vendor coordination, contracts, invoices, or grant documentation preferred.
• Proficient use of Microsoft Office and Google-based applications.
• Experience maintaining spreadsheets, databases, tracking systems, and electronic records preferred.

Knowledge, Skills, and Abilities

The ideal candidate will have/be:

• Demonstrate strong verbal and written communication, organizational, time management, and recordkeeping skills.
• Support procurement activities, vendor coordination, contracts, invoices, reimbursements, and related documentation.
• Maintain accurate spreadsheets, databases, tracking systems, and program records to monitor budgets, expenditures, deadlines, and deliverables.
• Review documentation for completeness, accuracy, and consistency; identify missing information and follow up on outstanding items.
• Apply established procurement procedures, grant requirements, Region 3 ESC policies, and administrative procedures to support compliance.
• Demonstrate proficiency in word processing, spreadsheets, databases, and other software applications.
• Communicate professionally and collaborate effectively with program staff, vendors, service providers, school districts, and other stakeholders.
• Manage multiple priorities independently while maintaining attention to detail, confidentiality, and high-quality work.

Preferred Qualifications

• Experience supporting grant-funded programs, procurement activities, or financial and administrative processes.
• Familiarity with grant requirements, budget monitoring, expenditure documentation, and compliance procedures.
• Experience working with school districts, education service centers, government agencies, or other public-sector organizations.

Clerk - Program Procurement

ESC Region 3 Region 3 ESC - Victoria, Texas Open in Google Maps

Job Details

Job ID: 5985838
Application Deadline: Nov 22, 2026 11:59 PM (Central Standard Time)
Re-Posted: Nov 09, 2026 6:00 AM (UTC)
Starting Date: Immediately
Position Type: Full-Time
Salary: $36,883 to $44,694 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Kim Schaefer , Sr Director of Academics
• Academic Services
• Phone: [phone]
• Email: [e-mail]