Registrar

Richmond County School System; Augusta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Richmond County School System is seeking a Registrar to manage centralized student data, enrollment records, and state reporting within a school-based setting. You will work with the district SIS, generate schedules, and support teachers with grade and attendance entry.

The role requires data accuracy, strong communication, and the ability to operate independently in a busy district office environment.

Qualifications

• Three years of office/clerical experience required.
• Experience utilizing data collection programs in a school setting preferred.
• High school diploma or higher education preferred.

Responsibilities

• Enroll, withdraw, and transfer student data in the school information system.
• Record student demographics, schedules, and discipline data.
• Export delimited data files for use in other software.
• Prepare and print student reports, schedules, and report cards.
• Ensure data accuracy for local and state reporting.
• Train teachers on using the Teacher Portal for grades and attendance.
• Maintain filing and record-keeping; respond to information requests.

Skills

Data collection

Student scheduling

Grade reporting

Attendance processes

Discipline processes

Student information systems

Communication skills

Organization

Problem solving

Microsoft Office

Independent work

Education

High school diploma

Associate’s degree

Tools

Student Information System

Microsoft Office

Job description

Job Qualifications

Department or Location:

School-Based

Position Type

Classified / Non-Contracted

Job Title

Registrar

FLSA Status

Non-Exempt

Reports To

School Principal

Days Worked

235 Days ( 12 month employee calendar)

Job Qualifications

Education:

High school diploma, associate’s degree, and/or related experience preferred.

Certification or Licensure:

None

Skills:

Knowledge of various data collection methods. Knowledge of student scheduling, grade reporting, attendance, and discipline processes. Working knowledge of student information systems. Ability to communicate effectively and courteously with the public, students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated skills in organization and problem-solving. Ability to work independently. Ability to work across functional boundaries and interact with employees at all levels of the organization. Ability to demonstrate technology skills and familiarity with Microsoft Office applications.

Work Experience:

Three years of office/clerical experience required. Experience utilizing data collection programs in a school setting is preferred.

Primary Duty

This position is responsible for performing specialized clerical and technical tasks related to data collection in the school district’s student information database and assisting with all state reporting requirements such as FTE and student records.

Essential Duties And Responsibilities

• Enroll, withdraw, and transfer student data using the school district’s student information system.
• Record student information, including demographics, schedules, and discipline into the student information system.
• Export delimited student and/or teacher data files for use in other software applications.
• Complete mail merge files and print student mailing labels as assigned.
• Prepare and print student reports, schedules, and report cards.
• Ensure student data is accurate for all reporting purposes for both local and state reporting.
• Instruct and train teachers on the use of the Teacher Portal for entering grades and attendance.
• Create folders, copy, and rename files to internal and external storage devices.
• Send correspondence to parents when necessary relating to student data such as attendance, discipline, and other related areas.
• Maintain record-keeping and clerical functions.
• Process information requests accurately and quickly as assigned.
• Operate and maintain routine office equipment.
• Communicate with all parties in a businesslike, courteous, and efficient manner.
• Participate in professional development activities related to student information systems to maintain and improve knowledge, abilities, and skills.
• The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned or required by such employee’s supervisor, other appropriate school personnel, law board policy administrative regulation, the department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.

Work Environment / Physical Demands

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit.