Clerk, SERS

Lamar Consolidated ISD; Rosenberg (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Lamar Consolidated ISD is seeking a diligent clerical assistant to support the Special Education office under the Director of Special Programs. You will manage supplies, inventory, and equipment, ensure accurate budget coding, and assist with student records and staff development activities.

Responsibilities include coordinating instructional materials, maintaining fixed asset records, and facilitating communications with parents and district staff.

Qualifications

• High school diploma or G.E.D.
• 30 credited college hours or five years of experience preferred
• Eligible for coverage under the District's vehicle insurance program

Responsibilities

• Order and maintain supplies for the Special Education office.
• Check in and disburse all ordered Special Education materials and equipment.
• Coordinate instructional materials/equipment for Special Education personnel.
• Maintain fixed asset report for the Special Education office.
• Maintain an inventory of materials/equipment for Special Education.
• Ensure accuracy of budget codes on requisitions.
• Assist with special education student records.
• Assist with department participation in staff development activities.
• Assist with secretarial duties when needed.
• Assist in accessing student records when requested.
• Assist in maintaining files for all special education students enrolled in the district.
• Assist in maintaining log of requests for records, retrieving documents, copying, and mailing records including the assisting of assessment staff with faxing and copying documents as needed.
• Schedule face-to-face meetings for all three year old students transferring from the ECI program to the district Special Education Program for the Director of Special Programs.
• Assist with the purging of special education student records as scheduled.
• Assist with providing support to district/campus administrators and parents by documenting daily schedules of all educational diagnosticians.
• Coordinate with the Transportation Special Needs Coordinator regarding the transportation of special education students and maintain required documentation for all special education students under the direction of the Director of Special Programs.
• Assist in the promotion of positive community relations through effective use of email and phone communications with parents, teachers, administrators and other district personnel.
• Perform other duties as assigned by supervisor to include cross training as necessary.
• Attendance at work is an essential function.
• Maintain confidentiality of information at all times.

Skills

Typing

File maintenance

Spreadsheet skills

Database skills

Inventory knowledge

Clerical filing

Education

High school diploma or GED

30 college hours or 5 years experience

Tools

PC software

Job description

Primary Purpose

Under the direction and supervision of the Director of Special Programs, perform clerical duties related to Special Education Resource System (SERS).

Responsibilities

• Order and maintain supplies for the Special Education office.
• Check in and disburse all ordered Special Education materials and equipment.
• Coordinate instructional materials/equipment for Special Education personnel.
• Maintain fixed asset report for the Special Education office.
• Maintain an inventory of materials/equipment for Special Education.
• Ensure accuracy of budget codes on requisitions.
• Assist with special education student records.
• Assist with department participation in staff development activities.
• Assist with secretarial duties when needed.
• Assist in accessing student records when requested.
• Assist in maintaining files for all special education students enrolled in the district.
• Assist in maintaining log of requests for records, retrieving documents, copying, and mailing records including the assisting of assessment staff with faxing and copying documents as needed.
• Schedule face-to-face meetings for all three year old students transferring from the ECI program to the district Special Education Program for the Director of Special Programs.
• Assist with the purging of special education student records as scheduled.
• Assist with providing support to district/campus administrators and parents by documenting daily schedules of all educational diagnosticians.
• Coordinate with the Transportation Special Needs Coordinator regarding the transportation of special education students and maintain required documentation for all special education students under the direction of the Director of Special Programs.
• Assist in the promotion of positive community relations through effective use of email and phone communications with parents, teachers, administrators and other district personnel.
• Perform other duties as assigned by supervisor to include cross training as necessary.
• Attendance at work is an essential function.
• Maintain confidentiality of information at all times.

Qualifications

• High school diploma or G.E.D.
• 30 credited college hours or five years of experience preferred
• Eligible for coverage under the District's vehicle insurance program

Special Knowledge / Skills

• Proficiency in typing/word processing and file maintenance
• Ability to use personal computer and software to develop spreadsheets and databases
• Knowledge of inventory and clerical/filing skills

Other Information

Equipment Used: Computer, telephone, scanner, copier, calculator, fax machine, printer and other common office equipment. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15 - 44 pounds); frequent walking, standing, stooping, bending and reaching; repetitive hand motions, prolonged use of computer, work with frequent interruptions, maintain emotional control under stress, specific visual requirements (using computer), specific hearing requirements (phone conversations).

Group / Grade: Wage/Hour Status: Hourly; Reports To: Director, Special Education; Date Revised: October 2018