CLERK

ABM Industries; San Juan (PR); On-site; USD 38,000 - 52,000; Full time

Job summary

ABM Industries is seeking a Clerk/Administrative Assistant to support day-to-day facility operations. The role includes answering phones, coordinating schedules, handling correspondence, and maintaining records in a fast-paced office environment.

The ideal candidate will have a Bachelor of Business Administration and at least two years of administrative experience, with strong Microsoft Office skills and bilingual Spanish/English abilities.

Qualifications

• Bachelor of Business Administration degree required.
• At least two years of experience in an administrative assistant role.
• Ability to manage confidential information.
• Proficient in Microsoft Office.
• Bilingual in Spanish and English preferred.
• Experience supporting recruiting diligence and timekeeping processes.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• File and maintain electronic and physical records.
• Manage accounts and perform basic bookkeeping.
• Support recruiting diligence and timekeeping processes.
• Coordinate liaison communication with clients and project managers.
• Follow safety, security, compliance, and quality procedures.

Skills

MS Office

Customer service

Administrative support

Bilingual Spanish/English

Attention to detail

Education

Bachelor of Business Administration

Two years admin experience

Tools

Microsoft Office

Email/CRM tools

Job description

Job Description

The Clerk/Administrative assistant assists with the administration of the day-to-day operations of the facility

The Clerk/Administrative assistant assists with the administration of the day-to-day operations of the facility assigned to. Carries out responsibilities in some or all the following functional areas: departmental inquiries, invoices, payments requests, business documentation, general clerical duties, attend phone calls, conference call

An Administrative Assistant, or Administrative Aide, is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties organizing meetings for Administrators, greeting office visitors, and composing documents on behalf of Administrators. Manage high level of confidential information.

Responsibilities

The Clerk/Administrative assistant assists with the administration of the day-to-day operations of the facility

The Clerk/Administrative assistant assists with the administration of the day-to-day operations of the facility assigned to. Carries out responsibilities in some or all the following functional areas: departmental inquiries, invoices, payments requests, business documentation, general clerical duties, attend phone calls, conference call

An Administrative Assistant, or Administrative Aide, is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties organizing meetings for Administrators, greeting office visitors, and composing documents on behalf of Administrators. Manage high level of confidential information

Specific Duties/Essential Job Functions: (Other duties may be assigned)

• Answer phones and greet visitors.


• Schedule appointments and maintain calendars.


• Schedule and coordinate staff and other meetings


• Collate and distribute mail.


• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.


• Write and edit documents from letters to reports and instructional documents.


• Create and maintain filing systems, both electronic and physical


• Manage accounts and perform bookkeeping.


• Miscellaneous duties as assigned.


• Support Recruiting diligence.


• Support time keeping process.


• Liaison communication with client and project manager


• Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.

Supervisory Responsibilities: N/A

Qualifications

Physical demands:

• Ability to walk or stand.


• Ability to work at the desk and sedentary.


• Constant use of computers for prolonged periods.


• Ability to bend, bend, reach for objects at height, and lift up to 15 pounds of weighWork environment:


• Low noise level


• Work in an office environment.


• Based on business needs, this role can be performed remotely. If remote work is approved, the employee will be subject to separate policies from both the employer and the client.

Language skills:

• Excellent verbal communication skills, as well as writing primarily in Spanish.


• Language experience:


• Spanish High level of verbal comprehension, both written and spoken.


• English- Basic level of verbal, written, and spoken comprehension.


• Must also possess and use effective listening skills in Spanish and English.

Reasoning ability:

• Ability to implement common sense understanding to carry out instructions provided in written, oral, or diagram form.


• Ability to deal with problems involving several concrete variables in standardized situations.

Math Skills:

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Education:

• Bachelor of Business Administration,


• At least two years of experience in an administrative assistant role, preferably in human resources.

Skills / Experience:

• High sense in customer service approach


• Excellent computer literacy


• Proven track record of focusing and detail accuracy.


• Ability to work under time pressure.


• Excellent administrative skills


• Ability to work successfully with external suppliers and partners.


• Excellent written and verbal communication skills


• Dominio de Microsoft Tools (Word, Power Point, Excel, Outlook, etc.)

This job description is subject to change at any time at the discretion of management. Work is face-to-face from Monday to Friday from 8 am to 5 pm.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case‑based basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post‑military career opportunities across ABM.