Clerical Support Specialist – Government Office (On-Site)

Akima; Panama City (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Five Rivers Analytics, an Akima company, is seeking a Clerical Support / Secretary to join our Panama City, FL team. The role provides non-personal, office support up to the CUI level and supports multiple departments within NSWC PCD.

You will handle reception, scheduling, records, government-standard documents, and report preparation while maintaining confidentiality and meeting tight timelines in a full-time on-site capacity.

Qualifications

• US citizen able to undergo a government background check for Secret clearance.
• High school diploma or equivalent.
• Minimum 1 year clerical or secretarial experience.
• Experience in government or military environment preferred.
• Experience supporting multiple teams or departments.
• Proficiency in Microsoft Office Suite.
• Familiarity with government correspondence formats and records management systems.
• Ability to manage electronic calendars and meeting logistics.
• Strong written and verbal communication skills.
• Ability to edit documents for grammar, punctuation, and format.
• Excellent time management and multitasking abilities.
• Must work full-time on-site.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases and update records.
• Archive official records per SECNAV M-5210.1 using Navy systems.

Education

High school diploma

Tools

Word

Excel

PowerPoint

Outlook

Teams

Project

Job description

Five Rivers Analytics, an Akima company, is seeking a Clerical Support / Secretary to join our Panama City, FL team. The role provides non-personal, office support up to the CUI level and supports multiple departments within NSWC PCD.

You will handle reception, scheduling, records, government-standard documents, and report preparation while maintaining confidentiality and meeting tight timelines in a full-time on-site capacity.