Administrative Support Specialist | Secret Clearance (Gov)

One Federal Solution; Jacksonville (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

One Federal Solution is seeking an Administrative Support Specialist to join our team in Jacksonville, FL. The role provides essential administrative and technical support to Managers, Supervisors, and Leadership, including budgeting, tracking personnel actions, and coordinating meetings and events.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Active Secret Clearance required.
• Two years of administrative and technical support experience.
• High school diploma or equivalent.
• Strong oral and written communication skills, with good command of English.
• Proficiency in Microsoft Office Suite and other office software.
• Strong organizational skills with ability to prioritize and manage multiple tasks.
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Assist HR Manager, Supervisors, and Leadership with in-and-out processing of civilian employees.
• Support the preparation of budget reports.
• Provide note-taking and administrative support for conferences and meetings.
• Coordinate logistics for meetings and training conferences, including space, tech, supplies, transport, and other needs.
• Issue and manage building badges and keys for assigned personnel.
• Track selections from hiring events and monitor information in systems or spreadsheets.
• Maintain tracking of workload, facility assignments, student activities, instructor assignments, and related tasks.
• Order office supplies and basic materials.
• Manage and organize correspondence for assigned components.
• Support vehicle officer in maintaining office vehicles and driving government vehicles when required.
• Maintain and update travel and leave schedules for leadership.
• Answer phone messages and forward to relevant parties.
• Update briefing slides for release approval when applicable.
• Organize and schedule regular Teams meetings for leadership and staff.
• Track and manage BI inventory including equipment and vehicles.
• Update recruitment calendars and the external website.

Skills

Oral and written communication

multitask

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

One Federal Solution is seeking an Administrative Support Specialist to join our team in Jacksonville, FL. The role provides essential administrative and technical support to Managers, Supervisors, and Leadership, including budgeting, tracking personnel actions, and coordinating meetings and events.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.