Clerical & Records Specialist — Confidential & Growth

Avancer Homes LLC - Genesis Day Training Center LLC; Genoa Township (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive benefits package

Professional growth opportunities

Meaningful work supporting individuals

Training and ongoing support

Job summary

Avancer Homes LLC is seeking a dependable Clerical Support to join our team, responsible for maintaining accurate, confidential records for individuals served and staff documentation. This role supports daily administrative operations, data entry, scanning, filing, and forming efficient recordkeeping processes, while collaborating with management and colleagues.

The position emphasizes professionalism, time management, and adherence to privacy policies, with opportunities for growth and

Qualifications

• Experience in clerical, records management, or office support preferred.
• Strong attention to detail and accuracy required.
• Ability to handle confidential information professionally.

Responsibilities

• Organize, maintain, and update files and records for individuals served, including paper and electronic documentation.
• Review records for completeness, accuracy, organization, and appropriate filing.
• Maintain consistent filing systems, naming conventions, and documentation practices to ensure information can be located efficiently.
• Maintain and update administrative records containing medical, demographic, personal, and other required information based on documentation provided by authorized staff or appropriate sources.
• Ensure updated information and documentation are accurately entered, filed, scanned, or stored in the appropriate individual record.
• Identify missing, incomplete, outdated, or incorrectly filed documentation and notify the appropriate staff member or supervisor for follow-up and correction.
• Maintain confidential records in accordance with Avancer Homes LLC policies and applicable privacy requirements.
• Safeguard sensitive information and exercise appropriate discretion when handling records concerning individuals served and employees.
• Assist with data entry, document preparation, scanning, copying, filing, and other administrative duties.
• Assist with maintaining forms, spreadsheets, reports, and tracking systems as assigned.
• Support the development, implementation, and maintenance of administrative procedures and recordkeeping processes.
• Communicate professionally with management, employees, individuals served, families, and other appropriate parties as required.
• Collaborate with team members to support efficient day-to-day administrative operations.
• Complete assigned projects accurately and within established deadlines.
• Perform additional clerical and administrative duties as assigned.

Skills

Organizational skills

Time-management

Confidentiality

Attention to detail

Data entry

Microsoft Office

Communication skills

Teamwork

Tools

Microsoft Office

Email

Electronic records

Job description

Avancer Homes LLC is seeking a dependable Clerical Support to join our team, responsible for maintaining accurate, confidential records for individuals served and staff documentation. This role supports daily administrative operations, data entry, scanning, filing, and forming efficient recordkeeping processes, while collaborating with management and colleagues.

The position emphasizes professionalism, time management, and adherence to privacy policies, with opportunities for growth and