Administrative Records Specialist - Meaningful Care Support

Avancer Homes LLC; Genoa Township (IL); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Supportive team environment

Growth opportunities

Meaningful work supporting individuals

Comprehensive benefits package

Job summary

Avancer Homes LLC is seeking a dependable Clerical Support professional to join our team. This role focuses on accurate, confidential records management and organized administrative duties to support individuals served.

The position entails maintaining paper and electronic files, data entry, and collaborating with staff to ensure timely, compliant documentation and smooth daily operations.

Qualifications

• Previous clerical, administrative, records management, healthcare, human services, or office support experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Strong written and verbal communication skills.
• Ability to prioritize assignments and manage multiple responsibilities.
• Comfortable working independently while also contributing as part of a team.
• Basic computer proficiency, including email, electronic records, data entry, and Microsoft Office applications.
• Dependable, professional, and able to follow established policies and procedures.

Responsibilities

• Organize, maintain, and update files and records for individuals served, including paper and electronic documentation.
• Review records for completeness, accuracy, organization, and appropriate filing.
• Maintain consistent filing systems, naming conventions, and documentation practices to ensure information can be located efficiently.
• Maintain and update administrative records containing medical, demographic, personal, and other required information based on documentation provided by authorized staff or appropriate sources.
• Ensure updated information and documentation are accurately entered, filed, scanned, or stored in the appropriate individual record.
• Identify missing, incomplete, outdated, or incorrectly filed documentation and notify the appropriate staff member or supervisor for follow-up and correction.
• Maintain confidential records in accordance with Avancer Homes LLC policies and applicable privacy requirements.
• Safeguard sensitive information and exercise appropriate discretion when handling records concerning individuals served and employees.
• Assist with data entry, document preparation, scanning, copying, filing, and other administrative duties.
• Assist with maintaining forms, spreadsheets, reports, and tracking systems as assigned.
• Support the development, implementation, and maintenance of administrative procedures and recordkeeping processes.
• Communicate professionally with management, employees, individuals served, families, and other appropriate parties as required.
• Collaborate with team members to support efficient day‑to‑day administrative operations.
• Complete assigned projects accurately and within established deadlines.
• Perform additional clerical and administrative duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Multitasking

Independence

MS Office

Data entry

Tools

Microsoft Office

Job description

Avancer Homes LLC is seeking a dependable Clerical Support professional to join our team. This role focuses on accurate, confidential records management and organized administrative duties to support individuals served.

The position entails maintaining paper and electronic files, data entry, and collaborating with staff to ensure timely, compliant documentation and smooth daily operations.