CLERICAL ASSOCIATE L04

City of New York; New York (NY); On-site; USD 47,000 - 53,000; Full time

Job summary

City of New York is seeking a Clerical Associate to support the Neighborhood Planner in the Bronx Property Management Planning Unit. The role involves creating, tracking, and analyzing reports, coordinating with residents, and assisting with repairs and close-out of work orders.

Candidates need a four-year high school diploma or equivalent and one year of clerical experience, plus keyboard speed of at least 100 wpm. This civil service position requires permanent status and offers city benefits.

Qualifications

• Four-year high school diploma or equivalent and one year of clerical experience.
• Typing speed of at least 100 keystrokes per minute.

Responsibilities

• Create, track and maintain comprehensive reports and analyze data for Operations' staff.
• Collaborate with Property Development Staff to prepare statistical and descriptive reports and correspondence.
• Coordinate with residents to schedule repairs and follow up as needed.
• Assist with processing work orders and ensure development work is ready for close-out.
• Schedule multiple trades to align repair dates for timely completion.
• Organize meetings, prepare agendas and manage office files.
• Support Neighborhood Administrator across various tasks and field assignments as needed.

Skills

Typing 100 wpm

Clerical experience

Education

High school diploma or equivalent

Job description

• Job Category: Administration & Human Resources
• Salary Band: $50,000 to $60,000
• Compensation: USD 46,503 - USD 53,479

Job Description

Selected candidate will serve as a Clerical Associate to the Neighborhood Planner in the Bronx Property Management Planning Unit. Specific duties will include, but not be limited to the following:

• Create, track and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
• Work in collaboration with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports.
• Coordinate with residents to schedule all required repair work and follow up as needed.
• Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure that completed development work orders are ready for close out.
• Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
• Organize and plan meetings to include preparing meeting agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related assigned Neighborhood Administrator portfolio.
• Perform related duties.
• May require going in the field to assist the Neighborhood Administrator on special assignments.

NOTE: Travel to Developments within assigned neighborhood is a requirement, with the frequency determined by the Neighborhood Administrator. This position will cover Neighborhood 06 which includes Castle Hill, Monroe Consolidated, Soundview, and Throggs Neck.

NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Clerical Associate or Secretary to be considered.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below: https://bit.ly/55aProgram

Additional Information

• 1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED IS FOR THE SAME TITLE.
• 2. For NYCHA employees: This position is open as a promotional opportunity only. It is not open on a direct transfer (lateral) basis.
• 3. For NYCHA employees: Employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
• 4. NYCHA residents are encouraged to apply.
• 5. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements
A four‑year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.