Clerical Associate IV

NYC Department of Environmental Protection (NYC DEP); New York (NY); On-site; USD 47,000 - 53,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks a Clerical Associate in the Bureau of Water & Sewer Operations to support data entry, meeting coordination, and project tracking.

Under supervision, you will prepare agendas, log submissions, generate PowerPoint materials, and develop data analyses using Excel for monthly and quarterly metrics.

Qualifications

• A four-year high school diploma or educational equivalent and one year of satisfactory clerical experience.
• Keyboard familiarity with typing at a minimum of 100 keys per minute.

Responsibilities

• Process all received Plan/Application submissions and Fees within the division of Engineering, Connections & Permitting; perform data entry of related office information.
• Address applicant requests for data, status updates, and meetings with staff.
• Complete FOIL requests and manage related correspondence.
• Maintain electronic and paper records, archiving, and prepare reports.
• Attend and prepare meeting agendas, notes, presentations, and follow-up items.
• Assist in preparing materials for job postings, interviews, and performance evaluations.
• Create presentations in PowerPoint for meetings, seminars, or conferences.
• Develop data analyses using Excel or similar tools and apply formulas.

Skills

Typing 100 wpm

Clerical experience

Education

High school diploma

Job description

The NYC Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP delivers more than 1.1 billion gallons per day of the highest quality drinking water to 8.5 million NYC residents and more than 1 million people in Upstate New York, and has a wastewater conveyance and treatment system capable of processing over 1.3 billion gallons of wastewater per day to protect the environment and the city’s surrounding waterways.

New York City has approximately 140,000 catch basins, 114,000 hydrants, 90,000 valves, 14 gatehouses, 3 reservoirs, 68 groundwater wells, a 100 million gallon underground storage tank and 7,000 miles each of both sanitary sewers and water mains. The responsibility of maintaining these vast networks falls under the Department of Environmental Protection’s Bureau of Water and Sewer Operations (BWSO).

The Bureau of Water & Sewer Operations (BWSO) seeks to hire one Clerical Associate within the Division of Engineering, Connections & Permitting. This section will be responsible for a wide variety of tasks and projects ranging from coordinating project meetings with applicants, tracking projects in various databases, performance-related visual presentations, developing and reporting on different data analysis metrics for the Division, etc.

The responsibilities will include logging in to all Pre-application meetings, Applications/Plans, Checks/Fees, Test Reports, FOIL Requests, are in line with BWSO goals that address appropriately and timely manner. Under direct supervision, the selected candidates will perform clerical/admin work of moderate difficulty and responsibility, but will not be limited to the following:

Responsibilities

• Process all received Plan/Application submissions, Fees within the division of Engineering, Connections & Permitting. Complete data entry of related office information.
• Address applicant requests for data, status updates, requests to meet with staff, etc.
• Complete Freedom of Information Law (FOIL) requests.
• Perform work in relation to electronic and paper record keeping, archiving, and reports,
• Attending and preparing meeting agendas, meeting notes, presentations, and follow up action items.
• Working with different supervisors and managers in preparing materials necessary for new job postings, interviews, hiring packages, performance evaluations, etc.
• Preparing presentations in PowerPoint or other software, for other supervisors and managers that have to present material in meetings or for seminars and conferences.
• Develop and perform analysis of various data sources using excel or similar software, using formulas and other analytical methodologies.
• Work with different supervisors in developing or updating the team’s workflow, organizational charts, guidance documents, etc.
• Arrange all necessary information and analysis in the preparation of monthly, quarterly, and yearly metrics as well as Key Performance Indicator, KPI analysis.

Under direct supervision, the selected candidate will perform essential tasks of moderate difficulty involving the unit functions.

***ALL CANDIDATES MUST BE PERMANENT IN THE CIVIL SERVICE TITLE OF CLERICAL ASSOCIATE TO BE CONSIDERED***

Appointments are subject to OMB approval.

For Additional Information About DEP, Visit Www.nyc.gov/dep

Recruitment Contact: [e-mail]

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program. This position is also open to non 55-a Program candidates who meet the education and experience requirements as listed in the job posting notice.

***ALL CANDIDATES MUST BE PERMANENT IN THE CIVIL SERVICE TITLE OF CLERICAL ASSOCIATE TO BE CONSIDERED***

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $46,503.00 – $53,479.00