Clerical Assistant IV – Projects & Admin (Hybrid)

New Jersey Resources Corp.; Wall Township (NJ); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Day one medical coverage

401(k) matching company plan

Direct Stock Purchase Plan

Wellness perks

Employee Assistance Program

Professional development and tuitionRe

Vacation and holidays

Flexible work arrangements

Job summary

New Jersey Resources Corp. is seeking a Clerical Assistant IV to provide administrative and operational support to NJNG's Engineering Department, including work orders, permits, service orders, and documentation. The role emphasizes accuracy, timely processing, and coordination with internal teams in a hybrid 4-1 schedule.

You will handle purchasing, travel, records, and general office duties while delivering professional customer service to employees, contractors, and vendors.

Qualifications

• High school diploma or GED; associate or bachelor’s degree preferred.
• Minimum 2 years of administrative support, office operations, project coordination, or related experience.
• Proficiency in Microsoft Office, including Word and Excel.
• Strong organizational, time-management, and problem-solving skills.

Responsibilities

• Create, maintain, and track construction work orders from initiation to close-out.
• Coordinate routing of work orders and monitor project status updates.
• Process, track, and maintain construction permits, related documentation and fees.
• Monitor drafting status and process as-built documentation for accounting.
• Prepare and process service orders for construction projects.
• Generate and process department purchase orders, vouchers and other financial transactions.
• Maintain inventory of office supplies and coordinate departmental purchases.
• Track and reconcile construction project escrow accounts with Accounting.
• Serve as primary contact for customer, contractor, vendor and employee inquiries.
• Provide administrative support including phone coverage, mail distribution, and shipping coordination.
• Reconcile procurement card transactions and allocate expenses.

Skills

Organizational skills

Time management

Customer service

Communication skills

Independent work

Education

High school diploma

GED

Associate degree

Bachelor's degree

Tools

Microsoft Office

Work management systems

Enterprise systems

Job description

New Jersey Resources Corp. is seeking a Clerical Assistant IV to provide administrative and operational support to NJNG's Engineering Department, including work orders, permits, service orders, and documentation. The role emphasizes accuracy, timely processing, and coordination with internal teams in a hybrid 4-1 schedule.

You will handle purchasing, travel, records, and general office duties while delivering professional customer service to employees, contractors, and vendors.