Clerical Assistant 3 - Loysville Youth Development Center

Commonwealth of Pennsylvania; Duncannon (PA); On-site; USD 36,000 - 42,000; Full time

Job summary

The Commonwealth of Pennsylvania's Bureau of Juvenile Justice Services seeks a Clerical Assistant 3 to support timekeeping, attendance, and payroll records with precision. You will review sign-in sheets, enter leave and schedule data, monitor error logs, and assist staff with payroll inquiries.

After probation, telework up to 2 days weekly may be available, with in-office options at Loysville, PA. This role emphasizes accuracy, professional communication, and strong administrative skills in a

Qualifications

• One year as a Clerical Assistant 2 or one year of moderately complex clerical experience or an equivalent combination of experience and training.

Responsibilities

• Record Review: Examine sign-in sheets for completeness and report inconsistencies to supervisors.
• Data Entry: Enter leave, attendance, overtime, and schedule information into the employee time and attendance system.
• Error Monitoring: Check error logs and reports to identify issues and make corrections.
• Staff Support: Respond to employee questions about payroll or leave and provide needed information.
• Record Maintenance: Maintain required documentation and update lists related to leave quotas and schedules.
• General Office Tasks: Type correspondence, answer phones, file documents, fax items, and make copies as needed.

Skills

Data entry

Record keeping

Communication

Time management

Job description

Join the Bureau of Juvenile Justice Services as a Clerical Assistant 3 and play a key role in maintaining essential records. In this position, you will support dedicated staff by managing critical time, attendance, and payroll records with precision and care. Your attention to detail directly ensures daily operations run smoothly and reliably. Watch this video to see how you can make a difference!

This position supports the Division of Administrative Services by managing timekeeping duties that ensure accurate payroll and attendance records. The role requires careful review, meticulous data entry, and helpful communication with staff. As a Clerical Assistant 3, you will perform the following duties:

• Record Review: Examine sign-in sheets for completeness and report inconsistencies to supervisors
• Data Entry: Enter leave, attendance, overtime, and schedule information into the employee time and attendance system
• Error Monitoring: Check error logs and reports to identify issues and make corrections
• Staff Support: Respond to employee questions about payroll or leave and provide needed information
• Record Maintenance: Maintain required documentation and update lists related to leave quotas and schedules
• General Office Tasks:Type correspondence, answer phones, file documents, fax items, and make copies as needed

Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
  • Hours can vary based on facility needs.
• Telework: After completing the probationary period, you may have the opportunity to work from home (telework) part-time up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Loysville, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.