Clerical Assistant 2

Commonwealth of Pennsylvania; Pittsburgh (Allegheny County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania’s Department of Transportation, Allegheny County Maintenance Garage, seeks a Clerical Assistant 2 to support payroll, records, and staff and visitor services. Responsibilities include payroll entry and reporting in the SAP system, timekeeping duties, fuel receipt management, clerical tasks, and customer assistance, with backup support as needed.

Full-time, 37.5 hours weekly, 7:00am–3:00pm, Monday–Friday; telework may be available part-time inside Pennsylvania.

Qualifications

• Six months as a Clerical Assistant 1 or high school diploma or equivalent.
• Ability to perform essential job functions.
• Experience with payroll and timekeeping tasks is a plus.

Responsibilities

• Payroll entry and SAP payroll reporting.
• Primary timekeeper for equipment payrolls and records.
• File and reconcile fuel receipts and logs.
• Typing, filing, data entry, mail sorting, scanning.
• Provide basic information to callers and visitors.
• Assist Clerical Assistant 3, radio room and Customer Care Center as needed.

Skills

Payroll processing

Timekeeping

SAP system

Clerical skills

Customer service

Education

High school diploma

Tools

Microsoft Office

Job description

As a Clerical Assistant 2 with the Department of Transportation at the Allegheny County Maintenance Garage, you will work at the center of important administrative activity. This position is a great fit for someone who enjoys detailed tasks and supporting a busy workplace. You will help ensure payroll accuracy, organized records, and dependable assistance to staff and visitors. Take on a role that keeps essential operations moving each day.

This position provides clerical and timekeeping support that keeps garage operations organized and functioning well. The role strengthens payroll processing, record maintenance, and communication within the Allegheny County Maintenance Garage. As a Clerical Assistant 2, you will perform the following duties:

• Payroll Processing:Perform payroll entry and support payroll reporting using the SAP system


• Timekeeping Duties:Serve as the primary timekeeper for equipment payrolls and maintain accurate records


• Fuel Receipt Management:File and reconcile fuel receipts, monitor card activity, and maintain accurate logs


• Clerical Support:Complete typing, filing, data entry, mail sorting, and document scanning


• Customer Assistance:Provide basic information to callers and visitors and direct detailed questions to the appropriate staff


• Backup Support:Assist the Clerical Assistant 3, radio room, and Customer Care Center when needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.


• Work hours are 7:00am to 3:00pm, Monday-Friday, with a 30-minute lunch.


• Schedule may vary seasonally, due to weather, and/or based on operational needs


• Telework:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.


• Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).


• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or


• Graduation from high school; or


• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.