County Office Timekeeper (Clerical Assistant 3)

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 35,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Transportation in Lycoming County seeks a County Office Timekeeper to manage time, attendance, and payroll records, acting as a primary contact for payroll issues.

You will perform clerical duties, prepare reports, monitor leave balances, and help ensure accurate payroll processing for state-maintained roads and bridges. This is a full-time role with standard hours and no telework.

Qualifications

• One year as a Clerical Assistant 2 or equivalent clerical experience.
• One year of moderately complex clerical experience.
• Equivalent combination of experience and training.

Responsibilities

• Time, attendance and payroll records management.
• Serve as primary contact for time and payroll issues.
• Provide clerical and office support to ensure data accuracy.

Skills

Keyboarding

Dictation

Job description

THE POSITION

As a County Office Timekeeper with the Department of Transportation, Lycoming County Maintenance Organization, your work will support dedicated teams that are responsible for state-maintained roads and bridges. This role makes sure time, attendance, and payroll records are correct and up to date, and serves as a primary contact for resolving all time and payroll issues.

THE POSITION

As a County Office Timekeeper with the Department of Transportation, Lycoming County Maintenance Organization, your work will support dedicated teams that are responsible for state-maintained roads and bridges. This role makes sure time, attendance, and payroll records are correct and up to date, and serves as a primary contact for resolving all time and payroll issues.

DESCRIPTION OF WORK

This position manages time and payroll records, serves as a primary contact for time and payroll issues, and provides clerical and office support. It helps ensure data is recorded accurately so that employees are paid and compensated correctly. As a County Office Timekeeper, you will perform the following duties:

• Issue Resolution: Research time and payroll issues, ensure corrections are made and all signatures are on the payrolls, and resolve discrepancies
• Leave Balance Tracking: Monitor employee leave usage and balances, verify that changes comply with requirements, and enter leave data as needed
• Report Preparation: Generate, research, and monitor a variety of reports for leave usage and accrual, payroll, and errors
• Process Documentation: Collect, review, and verify documentation for approved work schedule changes and a variety attendance related matters
• Employee Guidance: Provide explanations and training on time and payroll rules, policies, and procedures
• Clerical and Office Support: Type, file, and process documents; answer the phone and take messages; and assist with other daily office operations

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Special Requirements:

• This position requires keyboarding skills to meet standards for speed and accuracy.
• This position requires the ability to take and transcribe dictation.

Additional Requirement:

• You must be able to perform essential job functions.

Legal Requirement:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.