Clerical Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 35,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 for their Department of Transportation. The role includes administrative support, managing communication, and maintaining various official documents. This entry-level position offers a full-time work schedule with potential telework options post-probation.

Benefits

Telework opportunities after probation

Full-time employment benefits

Qualifications

• Must possess a minimum of six months experience or equivalent education.
• Ability to perform essential job functions.

Responsibilities

• Provide complex clerical support for the Maintenance Division.
• Answer and route calls, assist customers and maintain correspondence.
• Create reports and manage meeting schedules.

Skills

Communication

Organization

Interpersonal Skills

Education

High School Graduation

Job description

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THE POSITION

The Department of Transportation is searching for a Clerical Assistant 2. This position provides administrative support to the Assistant District Executive for Maintenance and the Maintenance Unit, in addition to serving as the backup clerical support for the Traffic Unit.

THE POSITION

The Department of Transportation is searching for a Clerical Assistant 2. This position provides administrative support to the Assistant District Executive for Maintenance and the Maintenance Unit, in addition to serving as the backup clerical support for the Traffic Unit.

Put your skills to the test! Apply today.

DESCRIPTION OF WORK

As a Clerical Assistant 2, you will provide complex clerical support for the Assistant District Executive for Maintenance (ADEM) and the members of the District Maintenance Division staff. This involves answering and routing telephone calls; greeting and assisting customers to obtain answers to questions or resolving problems; receiving, printing, and distributing incoming and outgoing correspondence in both hard copy and electronic formats; maintaining calendars, tickle files, subject files, and various electronic data base files. You will create initial drafts for Employee Performance Reviews and coordinate and reconcile Property Damage Release form received from Office of Chief Counsel; using SAP Plant Maintenance, analyze accident reporting information according to policy, verifying original invoiced amount of damages incurred, and reconcile providing ADEM signature (witness signature and/or notary signature) as required.

You will also receive and route correspondence from fax, US mail, and interoffice mail and coordinate and distribute Weekly County and Incident Command contact list, Monthly District and County Emergency contact lists, and District/County Organizational Charts. Additionally, you will attend staff meetings, type meeting minutes, proofread, format, and produce final copy of meeting minutes and additional memos, letters, and correspondence using correct grammar and format using agency Style Guide for accuracy and prepare correspondence for outgoing mail as needed and schedule group meetings, arrange for facilities and technical support equipment, coordinate attendees' schedules, and prepare and distributes agenda and information packets to meeting members;

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: Upon completion of the 6-month probation period, you may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $35,306.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  
  

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.
  
  

Additional Requirements:

• You must be able to perform essential job functions.
  
  

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  
  

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail] .
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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