Clerical Assistant I/II

Pennsylvania Office of Attorney General; Harrisburg (Dauphin County); On-site; USD 31,000 - 36,000; Full time

Job summary

The Pennsylvania Office of Attorney General is seeking a Clerical Assistant I/II to support the Bureau of Narcotics Investigation and Drug Control. This full-time position involves clerical work such as document processing, data entry, and maintaining office supplies. Applicants should possess strong Microsoft Word skills, attention to detail, and the ability to work independently. The role offers a starting salary with associated health benefits and paid time off.

Benefits

Medical, dental, and vision coverage

Paid vacation time and sick leave

Retirement plan options

Qualifications

• Ability to perform the role.
• No previous work experience needed for Clerical Assistant I.
• Six months experience for Clerical Assistant II preferred.

Responsibilities

• Types, distributes, and manages correspondence and documentation.
• Maintains office equipment and schedules repairs.
• Inputs data into databases and assists with administrative duties.

Skills

Proficient in Microsoft Word

Attention to accuracy

Exceptional typing skills

Education

High school diploma or GED

Job description

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Position Information

Section: Bureau of Narcotics Investigation and Drug Control/

Criminal Law Division

Class: Clerical Assistant I/II

Location: Philadelphia

Telework: Telework is not offered for this position.

Position Type: Full-time, Non-civil service, Union

Work Hours: 8:30 – 5:00

Salary Range: Clerical Assistant I, Pay Range 2 – Starting salary of $31,374

Clerical Assistant II, Pay Range 3 – Starting salary $35,306

Basic Function

This position provides support to a regional office in a bureau which conducts narcotics investigations by performing clerical work involving the typing and processing of documents in a variety of functions. Work involves the skilled typing of correspondence, reports, and similar documents and may involve the skilled utilization of specialized equipment. The processing of a variety of documents may include the verification of information, performance of arithmetic calculations, and selection of appropriate coding. The employee is responsible for a significant aspect of a work process and may provide secretarial services to one or more individuals, and the position is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures; however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.

Examples Of Duties

• Types, distributes, copies, and/or mails miscellaneous correspondence for staff
• Maintains visitor log
• Accurately scans documents in a timely manner
• Uploads scanned documents into database (Practice Manager)
• Inputs data into various databases and spreadsheets
• Maintains documents in an orderly and safeguarded manner
• Maintains office equipment and schedules repairs as needed
• Orders office supplies
• Answers phone calls and forwards to appropriate party
• Picks-up and/or distributes mail and deliveries
• Maintains filing
• Takes documents to appropriate courthouse
• Manages pool vehicles for regional office
• Enters and submits monthly mileage reports for agent staff
• Processes travel for the regional office which includes entering and submitting expenses for reimbursement for staff
• Compiles weekly schedules from agents
• Submits monthly OT reports
• Enters information into case management system (MCIS) to include:
• Arrests
• Request dissemination
• Dispositions
• Drug information
• Offender data
• Retrieves case reports for Discovery
• Assists with administrative duties related to the drug task force (OCDETF)
• Performs related work as required
  

Minimum Experience And Training

Qualifications for Clerical Assistant I are as follows:

• Ability to perform the position
• No previous work experience needed
  
  

Qualifications For Clerical Assistant II Are As Follows

• Six months as a Clerical Assistant I OR
• Graduation from high school OR
• Any equivalent combination of experience and training
  
  

Preferred Knowledge, Skills, And Abilities

• Proficient in Microsoft Word and Outlook
• Shows initiative, works independently, and is dependable
• Exhibits attention to accuracy and organization
• Possesses computer knowledge necessary to navigate through networks and computer based files
• Exceptional typing skills
• Ability to maintain confidentiality of document materials
  
  

Health Benefits

This position qualifies you for the Commonwealth's benefits package which includes medical, prescription, dental, and vision coverage. Medical coverage is available on your first day of employment! Prescription is also available on your first day, for an additional cost for the first 90 days of employment. Dental and vision are available after 90 days of employment as well.

Flexible Spending Accounts (FSA) are available to all employees, regardless of enrollment in our benefits.

Paid Time Off

OAG employees receive 12 paid holidays each calendar year, along with earning paid vacation time and sick leave each pay period.

Retirement

For new employees, the State Employees' Retirement System offers various options for enrollment into our retirement plans. You will receive specific information on these options shortly after you begin employment.

To learn more about the benefits available to OAG employees, please review the Summary of Employee Benefits.

01

What is your highest level of education?

• Some High School
• High School or GED
• Some College
• Technical College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate
  
  

02

How many years of general office experience do you have?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4+ years
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Enforcement

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