Clerical Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 36,000; Full time

Job summary

A government agency seeks a Clerical Assistant 2 to support HR activities within multiple county maintenance organizations. The successful candidate will handle various administrative duties, including tracking job vacancies and coordinating seasonal employment activities. This full-time position offers a starting salary of $35,306 and opportunities for telework after six months.

Qualifications

• Minimum experience of six months as a Clerical Assistant 1 or equivalent.
• Graduation from high school or equivalent experience.
• Ability to perform essential job functions.

Responsibilities

• Acts as HR liaison for county maintenance organizations.
• Coordinates candidate referrals and interviews.
• Maintains records of local training and coordinates mandatory training.

Skills

Communication

Coordination

Record Keeping

Education

High school diploma

Job description

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THE POSITION

The Department of Transportation is searching for a Clerical Assistant 2 who will serve as a Human Resources (HR) liaison for one or multiple county maintenance organizations. This position will communicate essential information from HR to the organization’s employees, coordinate HR activities on behalf of the organization, and initiate and process necessary HR actions for organization employees.

THE POSITION

The Department of Transportation is searching for a Clerical Assistant 2 who will serve as a Human Resources (HR) liaison for one or multiple county maintenance organizations. This position will communicate essential information from HR to the organization’s employees, coordinate HR activities on behalf of the organization, and initiate and process necessary HR actions for organization employees.

Put your skills and knowledge to the test! Apply today to join our dedicated team!

DESCRIPTION OF WORK

The responsibilities of this position include the following duties. The Clerical Assistant 2 will track the status of vacancies and submit requisitions to Human Resources (HR) for posting. Coordinates candidate list referrals and schedules interviews when requested. Reviews selection documents for completion and submits to HR for approval. Advises hiring managers when approvals are received to offer the position and set an effective date.

This position will serve as the County Seasonal Programs Coordinator and coordinate the seasonal employment hiring needs for the summer and winter program. Submits appropriate program documentation for approval through HR and coordinates candidate referrals and interview process. Ensures all background checks, including those required by the federal government for Commercial Driver’s License (CDL) positions are completed and appropriate approvals are in place for selected candidates

As the local training coordinator, this position will communicate training policy and process requirements to managers, supervisors, and employees. Coordinates mandatory Commonwealth training for a large non-computer user workforce. Maintains records of local training needs, including equipment certifications required by job classification and PennDOT academies required by job classification. Reviews training transcripts and runs LSO reports to determine training needs for employees in the organization. Recommends and coordinates beneficial developmental/instructional sessions for all employees on Safety Stand Down Day and bid days.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 6:30am to 2:30pm, Monday-Friday, with a 30-minute lunch.
• Telework: Upon completion of the 6-month probation period, you may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $35,306 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  
  

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.
  
  

Additional Requirements:

• You must be able to perform essential job functions.
  
  

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  
  

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail] .
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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