Clerical Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support nursing operations and resident services with scheduling, documentation, and daily administrative tasks across the facility.

The role requires strong organization, reliable communication, and proficiency with Microsoft Office; workweek is 37.5 hours, with no telework option, and starting salary of $36,831.

Qualifications

• High school graduation or equivalent.
• Two years or more of experience with Microsoft Office and related software to create and maintain spreadsheets/calendars/documents/rosters, etc.

Responsibilities

• Mail Distribution: Collect, sort, and deliver mail and newspapers to units and residents.
• Supply Coordination: Request supplies and maintain inventory of equipment and forms for nursing units.
• Schedule Support: Review call-off lists, adjust staffing schedules, and contact staff or agencies for coverage.
• Record Maintenance: Organize overtime lists, update holiday and equalization records, and maintain assignment sheets.
• Resident Services: Prepare appointment materials, assist with external scheduling, and arrange phone or cable services.
• Administrative Tasks: Answer calls, prepare documents, make copies, scan information, and deliver faxes as needed.

Skills

Microsoft Office

Office equipment

Education

High school diploma or equivalent

Job description

THE POSITION

NOTE: This posting will close on OCTOBER 31, 2026, or after a total of 25 applications are received, whichever occurs first. The Department of Military and Veterans Affairs is seeking a Clerical Assistant 2 who enjoys keeping busy, staying organized, and supporting a team that serves residents and staff. This role allows you to help manage schedules, prepare packets, and keep important information moving smoothly across the facility. You will join a caring, mission-driven environment where teamwork and communication matter every day. Step into a role where your reliability and attention to detail make a meaningful difference.

DESCRIPTION OF WORK

This position supports nursing operations and resident services by managing schedules, organizing documentation, and assisting with daily administrative needs across the facility.

As a Clerical Assistant 2, you will perform the following duties:

• Mail Distribution: Collect, sort, and deliver mail and newspapers to units and residents
• Supply Coordination: Request supplies and maintain inventory of equipment and forms for nursing units
• Schedule Support: Review call-off lists, adjust staffing schedules, and contact staff or agencies for coverage
• Record Maintenance: Organize overtime lists, update holiday and equalization records, and maintain assignment sheets
• Resident Services: Prepare appointment materials, assist with external scheduling, and arrange phone or cable services
• Administrative Tasks: Answer calls, prepare documents, make copies, scan information, and deliver faxes as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration ) ; or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• Two (2) years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets/calendars/documents/rosters, etc.
• Ability to work with various office equipment such as scanner/printer/fax/computer/tablet/telephone/personal communication devices, etc.
• You must be able to perform essential job functions.

Preferred Qualifications (not required)

• Previous experience working in an office setting as a clerk and/or personal assistant.

Legal Requirements

• A conditional offer of employment will require a medical examination.
• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.