Clerical and Administrative Specialist

Northstar Memorial Group; Broken Arrow (OK); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Health Savings Account (HSA)

Life Insurance

401(k) with Employer Matching

Job summary

NorthStar Memorial Group seeks a Clerical & Admin Specialist at Floral Haven in Broken Arrow, Oklahoma. The role supports preparation of master files, invoicing accuracy, and material orders for leadership, ensuring smooth operations across the client family lifecycle.

The position requires at least 1 year of administrative experience, strong MS Office and HMIS skills, and excellent teamwork and communication abilities in a忙, team-based environment. Equal opportunity employer.

Qualifications

• 1+ years of administrative support experience.
• Proficient with Windows, MS Word, MS Excel; HMIS knowledge.
• Strong communication and organizational skills; valid driver's license.

Responsibilities

• Maintain Master files (creating, providing copies, merging, scanning).
• Operate a telephone system handling a large call volume.
• Ensure invoices are double-checked for accuracy and coded before AP processing.
• Assist with ordering materials for leadership (brochures, business cards, name badges, training materials).

Skills

Teamwork

Professional communication

Organizational skills

Ability to learn new software

Education

High School Diploma or equivalent

Tools

Windows

MS Word

MS Excel

HMIS

Word processing

Spreadsheets

Databases

Presentation software

Job description

Current job opportunities are posted here as they become available.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Floral Haven in Broken Arrow, Oklahoma. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) with Employer Matching

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.