Civil/Site Project Coordinator

ADP, Inc.; Hackettstown (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA account

FSA account

DCFSA account

401k retirement plan

Paid sick leave

Job summary

French & Parrello Associates (FPA) is seeking a Technical Coordinator to support its Civil/Site department in Hackettstown, NJ. The role focuses on administrative and project coordination tasks that keep multiple projects organized and on track, coordinating with engineers, project managers, and external stakeholders.

The successful candidate will handle schedules, documents, submissions, and communications to ensure timely progress.

Qualifications

• Bachelor's or Associate’s Degree preferred.
• 1–5 years of experience in project coordination or related fields.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain organized project information.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with project management software or document management systems is a plus.
• Familiarity with New Jersey municipal and regulatory processes is a plus.

Responsibilities

• Provide administrative and project coordination support to Project Managers and engineering staff.
• Assist with tracking project schedules, deadlines, deliverables, and outstanding items.
• Coordinate project information and follow up with team members to help ensure tasks are completed on schedule.
• Prepare, organize, and maintain project correspondence, reports, meeting notes, submissions, and other project documentation.
• Assist with the preparation and coordination of client, municipal, and regulatory agency submissions.
• Track project review comments, approvals, permits, and other project-related requirements.
• Coordinate communication between Project Managers, engineering staff, clients, municipalities, regulatory agencies, utility companies, contractors, and other project stakeholders.
• Schedule project meetings, prepare meeting agendas and materials, and document meeting notes and action items as needed.

Skills

Organizational skills

Time management

Communication

Independent worker

Team collaboration

Education

Bachelor's or Associate’s Degree preferred

Tools

Microsoft Office

Project management software

Document management systems

Job description

French & Parrello Associates (FPA) is seeking a Technical Coordinator to support its Civil/Site department in Hackettstown, NJ. The role focuses on administrative and project coordination tasks that keep multiple projects organized and on track, coordinating with engineers, project managers, and external stakeholders.

The successful candidate will handle schedules, documents, submissions, and communications to ensure timely progress.