CIVIL SERVICE HIRING POOL ASSISTANT

City of New York; New York (NY); On-site; USD 47,000 - 53,000; Full time

Job summary

The City of New York's Department of Social Services is recruiting for a Clerical Associate IV to support the Civil Service Hiring Pool. You will assist with pool preparation, prepare and distribute materials, and liaison with candidates and vendors. The role requires performing multiple clerical tasks in a fast-paced environment.

Hours are 9:00 AM to 5:00 PM, on-site in New York. A four-year high school diploma and one year of clerical experience are required, along with typing at 100 wpm.

Qualifications

• Four-year high school diploma or educational equivalent and one year of clerical experience.
• Keyboard at least 100 keystrokes per minute.
• Ability to perform clerical tasks and data entry accurately.

Responsibilities

• Assist pool supervisors with civil service hiring pool preparation.
• Prepare call-in letters and distribute documents via email or post.
• Contact candidates to confirm attendance and collect documentation.
• Enter actions into the HRTS system and assist with NYCAPS packets.
• Prepare pool folders for scanning and indexing; research provisional status.
• Distribute notices and coordinate vendor appointments for assessments.

Skills

Typing 100 wpm

Clerical experience

Education

High school diploma or equivalent

Job description

• Job Category: Administration & Human Resources
• Salary Band: $50,000 to $60,000
• Compensation: USD 46,503 - USD 53,479

Job Description

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Within DSS, the Human Resources Solutions (HRS)/Civil Service Initiatives Unit is responsible for managing and conducting all civil service hiring pools, appointments, reinstatements, inter-agency transfers, title changes and coordinating the new hire employee orientation.

Human Resources Solutions (HRS) is recruiting for one (1) Clerical Associate IV to function as a Civil Service Hiring Pool Assistant, who will:

• Assist pool supervisors with the preparation for civil service hiring pools.
• Prepare call-in letters; Print, copy, scan and distribute via e-mail and/or post office.
• Contact candidates via phone to confirm their hiring pool attendance.
• Collect, review and assemble civil service hiring pool related documentation
• Prepare folders for processing and forward to Scheduling Unit.
• Data enter each action in Human Resources Tracking System (HRTS).
• Assist candidates in accessing and completing E-hire packets in NYCAPS. Troubleshoot NYCAPS issues with candidates NYCAPS profile.
• Prepare pool folders for scanning and indexing into the One Viewer.
• Assist with researching provisional employees’ status on published or established civil service lists.
• Prepare and distribute Notice of Non-Selection’ and At Risk’ letters to candidates or existing employees
• Liaise with medical and psychological vendors in acquiring appointments for candidates to be tested and maintain detailed spreadsheets of results.
• Assist with the data entry of candidates’ disposition results in DCAS’ PRISE system and identify selected candidates on a Ticket Change Notice (TCN) via Comprehensive Personnel System (CPS).
• Perform special projects and initiatives as assigned

Hours/Schedule: 9:00 AM to 5:00 PM

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.