Civil Litigation Legal Assistant - Growth & Impact

Thomas, Thomas & Hafer, LLP; Fairfax (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Growth opportunities

Professional development

Diverse and inclusive culture

Advancement potential

Job summary

Thomas, Thomas & Hafer, LLP in Fairfax, VA is seeking a detail-oriented Legal Assistant to support attorneys with administrative and litigation tasks. The role emphasizes accuracy, confidentiality, and professional client service in a regional civil defense practice.

The position involves calendar management, document preparation, file organization, e-filing in state and federal courts, travel coordination, and billing documentation.

Qualifications

• High school diploma required; associate degree preferred.
• Prior experience as a legal assistant or secretary in civil litigation preferred.
• Familiarity with state and federal filing procedures and e-filing systems is a plus.
• Strong written and verbal communication and organizational skills.
• Proficiency with Microsoft Office and document management software.
• Ability to work independently and in a team.
• Professional demeanor and discretion.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management, scheduling, and correspondence.
• Prepare, format, proofread, and edit legal documents and reports.
• Open and maintain client and case files, physical and electronic.
• Assist with e-filing in state and federal courts and track deadlines.
• Coordinate travel, meetings, depositions, hearings, and appointments.
• Prepare and process expense reports and billing documentation.
• Transcribe dictation and prepare memos from notes.
• Maintain attorney contact lists and case management systems.
• Assist with document production, discovery organization, and trial prep.
• Order supplies and manage general office needs.
• Handle confidential information with discretion.

Skills

Communication skills

Organization

MS Office

Transcription

Teamwork

Discretion

Education

High school diploma or equivalent

Associate degree preferred

Tools

Case management

Document management

E-filing systems

Job description

Thomas, Thomas & Hafer, LLP in Fairfax, VA is seeking a detail-oriented Legal Assistant to support attorneys with administrative and litigation tasks. The role emphasizes accuracy, confidentiality, and professional client service in a regional civil defense practice.

The position involves calendar management, document preparation, file organization, e-filing in state and federal courts, travel coordination, and billing documentation.