Civil Court Operations Specialist

State of Oregon; Oregon City (OR); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Bilingual skills allowance

Salary steps up to 4th

Paid holidays and leave

Job summary

Oregon Judicial Department in Oregon City, Oregon is seeking a Court Operations Associate (Civil Clerk) to manage complex civil filings and assist litigants. The role offers full-time, limited-duration status funded through June 30, 2027, with potential for an annual pay adjustment and a bilingual skills allowance.

The position involves entering data, preparing notices, and coordinating with parties, attorneys, and law enforcement.

Qualifications

• Proficiency providing tactful and professional customer service
• Ability to input information accurately using computer systems
• Ability to handle high-volume scheduling with tight deadlines
• Ability to explain processes, procedures, or policies
• Ability to meet deadlines despite interruptions
• Experience reviewing documents for accuracy, content, grammar, and punctuation
• Experience safeguarding confidential information and materials
• Experience working in a court or legal environment

Responsibilities

• Enter and manage complex case data and civil filings
• Contact parties, attorneys, and law enforcement by phone and in person to verify documents and fees
• Prepare and distribute notices and copies of court documents
• Review documents for judicial signature and note missing elements to the judge
• Assist self-represented litigants and attorneys with policy and procedure questions
• Monitor reports and track pending cases to ensure timely disposition or accurate data entry
• Adjust tasks as workload dictates to support the court system

Skills

Customer service

Data entry

Clerical tasks

Process explanation

Deadline management

Document review

Confidentiality

Court experience

Education

High school diploma or equivalent

Job description

Oregon Judicial Department in Oregon City, Oregon is seeking a Court Operations Associate (Civil Clerk) to manage complex civil filings and assist litigants. The role offers full-time, limited-duration status funded through June 30, 2027, with potential for an annual pay adjustment and a bilingual skills allowance.

The position involves entering data, preparing notices, and coordinating with parties, attorneys, and law enforcement.