Court Operations Associate (Civil Clerk)

State of Oregon; Oregon City (OR); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Bilingual skills allowance

Salary steps up to 4th

Paid holidays and leave

Job summary

Oregon Judicial Department in Oregon City, Oregon is seeking a Court Operations Associate (Civil Clerk) to manage complex civil filings and assist litigants. The role offers full-time, limited-duration status funded through June 30, 2027, with potential for an annual pay adjustment and a bilingual skills allowance.

The position involves entering data, preparing notices, and coordinating with parties, attorneys, and law enforcement.

Qualifications

• Proficiency providing tactful and professional customer service
• Ability to input information accurately using computer systems
• Ability to handle high-volume scheduling with tight deadlines
• Ability to explain processes, procedures, or policies
• Ability to meet deadlines despite interruptions
• Experience reviewing documents for accuracy, content, grammar, and punctuation
• Experience safeguarding confidential information and materials
• Experience working in a court or legal environment

Responsibilities

• Enter and manage complex case data and civil filings
• Contact parties, attorneys, and law enforcement by phone and in person to verify documents and fees
• Prepare and distribute notices and copies of court documents
• Review documents for judicial signature and note missing elements to the judge
• Assist self-represented litigants and attorneys with policy and procedure questions
• Monitor reports and track pending cases to ensure timely disposition or accurate data entry
• Adjust tasks as workload dictates to support the court system

Skills

Customer service

Data entry

Clerical tasks

Process explanation

Deadline management

Document review

Confidentiality

Court experience

Education

High school diploma or equivalent

Job description

Initial Posting Date: 10/28/2026

Application Deadline: 11/03/2026

Agency: Judicial Department

Salary Range: $4,539 - $7,042

Position Type: Employee

Position Title: Court Operations Associate (Civil Clerk)

Job Description:

Limited Duration: This is a full-time, limited-duration position, currently funded through June 30, 2027. Continuation beyond that date is subject to available funding.

If you are a current OJD regular status employee, acceptance of a limited-duration status position does not change your status to limited duration (although probationary status may still apply). See Judicial Department Personnel Rule 6 for more information or contact your assigned HR Manager.

Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The hourly equivalent for this position is $26.19 - $40.63. [OR The annual salary for this position is $54,464 - $84,501.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Oregon City, Oregon rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton, Gresham, Hillsboro, and Vancouver, WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864, the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only “vertical street” in the nation, Elevator Street. Activities include museums, historic buildings, and over 22 city parks, including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls, the largest waterfall by volume in the Pacific Northwest.

Position Highlights

The Clackamas County Circuit Court, in Oregon City, Oregon, is hiring a Civil Clerk (Court Operations Associate).

In this role…

You will be responsible for entry of complex cases and assisting with various civil law filings. Responsible for contacting both by phone and in-person with parties, attorneys, and law enforcement to ensure all required documents and fees have been submitted. You will be responsible for preparing and distributing notices and copies of court documents.

You will also be responsible for reviewing and approving documents for judicial signature according to set guidelines. Notifying the judicial officer of any missing required elements to the judgment or order.

This position also entails assisting self-represented litigants and attorneys on the phone and in-person with questions on policy and procedure based on established guidelines. Monitor reports and track pending cases to take appropriate action. This includes monitoring other reports associated with the timely disposition or data entry accuracy of cases.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Document Format

• Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
• Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
• We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word ’97-2003 (.doc)

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent

AND

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills and Attributes

• Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
• Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.
• Skill performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced office setting, to include high-volume scheduling.
• Skill explaining processes, procedures, or policies.
• Skill meeting deadlines despite frequent interruption while working independently or within a team.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.
• Experience working in a court or legal environment.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.

• Occasional after-hours or overtime work may be required.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.

• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veterans, Disabled Veterans & State Servicemembersweb page for additional details, information, and resources.

Conduct Expectations

Because of OJD’s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be.