Civic Programs & Events Coordinator

Close Up Foundation; Arlington (VA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement savings

Paid vacation, sick days, holidays

Paid parental leave

Metro subsidy or free parking

Gym access

Job summary

Close Up Foundation is seeking a Program Services Coordinator (custom programs) in Arlington, VA to manage bookings for Washington and out-of-town programs. The role requires strong organization, vendor relations, and the ability to work some nights and weekends to support the program services team.

The ideal candidate holds a Bachelor's degree, 1–2 years in hospitality or event planning, and excellent written and verbal communication skills.

Qualifications

• Bachelor's degree from a four-year college or university.
• 1–2 years of experience in hospitality, event planning, or project management.
• Based in or willing to move to the Washington, D.C. area.
• Outstanding organizational skills and attention to detail.
• Ability to manage multiple programs and meet deadlines.
• Excellent interpersonal and communication skills.
• Proficiency with Microsoft Word and Excel; ability to learn web-based programs.
• Team-oriented with cross-department collaboration.
• Passion for the organization's mission.

Responsibilities

• Secure, update, and maintain bookings for attractions and activities for Washington programs.
• Schedule reservations for restaurants, attractions, and theaters for out-of-town programs.
• Maintain bookings for special and developmental programs.
• Build relationships with vendors and staff to enable collaboration.
• Process invoices and generate purchase orders for finance reconciliation.
• Maintain payment records and receipts.
• Assist in budgeting with managers for all components.
• Provide on-site support for program staff as needed.
• Assist in registration services, including weekends and special programs.

Skills

Hospitality

Event planning

Project management

Verbal communication

Written communication

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Close Up Foundation is seeking a Program Services Coordinator (custom programs) in Arlington, VA to manage bookings for Washington and out-of-town programs. The role requires strong organization, vendor relations, and the ability to work some nights and weekends to support the program services team.

The ideal candidate holds a Bachelor's degree, 1–2 years in hospitality or event planning, and excellent written and verbal communication skills.