City Rise Safety - Accounts Payable Clerk

City Rise Safety; Fremont (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

City Rise Safety in Fremont, CA seeks an Accounts Payable Clerk to join the finance team. This full-time, non-exempt role processes vendor invoices, ensures timely payments, and supports cost control.

The ideal candidate has a High School Diploma or Equivalent, 2+ years AP experience, and proficiency with Sage Intacct, Ramp, Hotel Engine, and Excel. We offer comprehensive benefits and a competitive salary.

Qualifications

• High School Diploma or equivalent required.
• Accounts Payable experience: 2 years preferred.
• Sage Intacct, Ramp, and Hotel Engine experience preferred but not required.
• Proficient in MS Office, especially Excel.

Responsibilities

• Clarify any questionable invoice items, prices or receiving signatures.
• Assemble and review invoices for payment.
• Maintain copies of vouchers, invoices, or correspondences.
• Obtain proper information and data regarding invoice payments.
• Check vendor files for any previous payments.
• Code invoices with the correct GL account, company ID, location, and department into Sage Intacct and Ramp.
• Verify invoices and ensure validity of goods or services before issuing payment to vendors.
• Monitor payments to vendors in a timely manner.
• Work with departments to obtain invoice approvals.
• Communicate with vendors about payment inquiries and statements.
• Maintain master vendor spreadsheet.
• Prepare and file 1099s.
• Other duties as assigned.

Skills

English proficiency

Independent work

Deadline orientation

Attention to detail

Interpersonal skills

High-volume office

Conflict resolution

Accounting principles

Education

High School Diploma or Equivalent

Accounts Payable Experience (2 years)

Sage Intacct/Ramp/Hotel Engine (preferred)

MS Office (Excel)

Tools

Sage Intacct

Ramp

Hotel Engine

MS Excel

Job description

About Us

We are a well-established and growing company offering a competitive salary and great benefits package for the right candidate. We service all of California from multiple locations. We provide high-quality traffic control safety services to construction job sites, such as Flagging traffic through a work site, setting up and monitoring Lane Closures to divert traffic, or Detouring traffic to reduce traffic congestion and prevent accidents. We serve the needs of varied industries and are focused on maintaining a safe work environment for the construction crew, our employees, and the public. Our focus is Safety, so our customers can focus on their jobs.

Job Title

Accounts Payable Clerk

Reports To: Staff Accountant

Employment Type: Full-Time / Non-Exempt

Salary Range: $25.00 - $32.00/hour

Location: Fremont, CA

Company: City Rise Safety

Position Summary

The Accounts Payable Clerk position is responsible for providing financial, administrative, and clerical support to the organization. The role is to complete payments and control expenses. As well as processing, verifying and reconciling vendor invoices.

Essential Functions

• Clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices for payment
• Maintain necessary copies of vouchers, invoices, or correspondences
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments
• Properly code and input invoices with the correct GL account, company ID, location, and department into Sage Intacct and Ramp
• Verify invoices and ensure validity of goods or services before issuing payment to vendors
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Work with various departments to receive approval of invoices
• Communicate with vendors regarding payment inquiries, statement questions, and other items as needed
• Maintain master vendor spreadsheet
• Prepare and file 1099's
• Other duties as assigned

Knowledge, Skills And Abilities

• Ability to read/write and speak English
• Establish and maintain effective working relationships with coworkers and others
• Work independently with minimum supervision while prioritizing workloads to meet deadlines
• Initiative to plan and complete assigned work with a high level of accuracy
• Strong interpersonal skills and professional demeanor
• Work in high-volume office with multiple interruptions throughout the day
• Conflict resolution techniques
• Standard accounting principles

Qualifications

• High School Diploma or Equivalent
• Accounts Payable Experience: 2 years (preferred)
• Sage Intacct, Ramp, and Hotel Engine experience (preferred, but not required)
• Proficient in MS Office (especially Excel)

Physical Requirements

• Sedentary work that primarily involves sitting/standing.
• Communicating with others to exchange information.
• Repeated motions that include wrist, hands and fingers.
• Must be able to complete tasks in a noisy environment.
• Light work that includes moving objects up to 20 pounds.

Compensation & Benefits

• Competitive pay based on experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off, sick leave, and holidays.
• Chiropractic and Acupuncture.
• Flexible Spending Account
• Company paid Basic Life and AD&D Insurance
• Employee Assistance Program
• Travel reimbursement.
• Opportunities for ongoing professional development and training.

Company Details

City Rise Safety, LLC. is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to fostering a respectful, inclusive, and compliant workplace that values the contributions of all employees, union and non-union alike, regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or any other status protected by applicable law.

Employment Requirements

Employment is contingent upon verification of legal authorization to work in the United States and successful completion of a criminal background check, if applicable and consistent with California law, as well as any required drug screening conducted in compliance with applicable state and local laws.