Accounts Payable Specialist – Growth & Stability

City Rise Safety; Fremont (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

City Rise Safety in Fremont, CA seeks an Accounts Payable Clerk to join the finance team. This full-time, non-exempt role processes vendor invoices, ensures timely payments, and supports cost control.

The ideal candidate has a High School Diploma or Equivalent, 2+ years AP experience, and proficiency with Sage Intacct, Ramp, Hotel Engine, and Excel. We offer comprehensive benefits and a competitive salary.

Qualifications

• High School Diploma or equivalent required.
• Accounts Payable experience: 2 years preferred.
• Sage Intacct, Ramp, and Hotel Engine experience preferred but not required.
• Proficient in MS Office, especially Excel.

Responsibilities

• Clarify any questionable invoice items, prices or receiving signatures.
• Assemble and review invoices for payment.
• Maintain copies of vouchers, invoices, or correspondences.
• Obtain proper information and data regarding invoice payments.
• Check vendor files for any previous payments.
• Code invoices with the correct GL account, company ID, location, and department into Sage Intacct and Ramp.
• Verify invoices and ensure validity of goods or services before issuing payment to vendors.
• Monitor payments to vendors in a timely manner.
• Work with departments to obtain invoice approvals.
• Communicate with vendors about payment inquiries and statements.
• Maintain master vendor spreadsheet.
• Prepare and file 1099s.
• Other duties as assigned.

Skills

English proficiency

Independent work

Deadline orientation

Attention to detail

Interpersonal skills

High-volume office

Conflict resolution

Accounting principles

Education

High School Diploma or Equivalent

Accounts Payable Experience (2 years)

Sage Intacct/Ramp/Hotel Engine (preferred)

MS Office (Excel)

Tools

Sage Intacct

Ramp

Hotel Engine

MS Excel

Job description

City Rise Safety in Fremont, CA seeks an Accounts Payable Clerk to join the finance team. This full-time, non-exempt role processes vendor invoices, ensures timely payments, and supports cost control.

The ideal candidate has a High School Diploma or Equivalent, 2+ years AP experience, and proficiency with Sage Intacct, Ramp, Hotel Engine, and Excel. We offer comprehensive benefits and a competitive salary.