City Manager’s Office Executive Assistant

City of Springfield (MO); Springfield (MO); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

457 Defined contribution plan

Prorated leave benefits

Holiday leave

Floating holidays

Vacation leave

Sick leave

Job summary

The City of Springfield is seeking a City Manager's Office Assistant to support the Executive Administrator in a fast-paced, confidential environment. This role coordinates day-to-day activities, prepares documents, and handles sensitive information for the City Manager’s Office and senior leadership.

Ideal candidates will demonstrate judgment, discretion, and a professional demeanor, with strong organizational and communication skills and the ability to manage multiple priorities in a municipal

Qualifications

• Confidentiality and discretion when handling sensitive information.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple duties in a fast-paced environment.
• Independent judgment, professionalism, and initiative.
• Ability to establish and maintain effective working relationships with employees, leadership, citizens, and stakeholders.
• Understanding of municipal functions or ability to learn quickly.

Responsibilities

• Provide confidential administrative support to the City Manager’s Office and leadership.
• Coordinate daily activities, schedules, and priorities of senior leaders.
• Handle sensitive matters with professionalism and discretion.
• Manage confidential information and records with sound judgment.
• Provide customer service to individuals seeking information or assistance.
• Perform correspondence, document prep, scheduling, records management, and office coordination.
• Support office management functions for efficient operations.
• Coordinate communication with internal departments, employees, citizens, and stakeholders.
• Maintain professionalism and discretion with sensitive information.

Skills

Confidentiality

Organizational skills

Communication skills

Multitasking

Professionalism

Relationship building

Municipal knowledge

Education

Two years general office experience

Two years related college education

Job description

The City of Springfield is seeking a City Manager's Office Assistant to support the Executive Administrator in a fast-paced, confidential environment. This role coordinates day-to-day activities, prepares documents, and handles sensitive information for the City Manager’s Office and senior leadership.

Ideal candidates will demonstrate judgment, discretion, and a professional demeanor, with strong organizational and communication skills and the ability to manage multiple priorities in a municipal