City Hall Administrative Coordinator

Talentify; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

The New York City Mayor's Office is seeking a detail‑oriented Mayoral Office Assistant to support the Director and department with administrative tasks, correspondence preparation, and records management.

Based in New York, you will manage mail, scheduling, reports, and liaison work to ensure timely responses to constituents while maintaining accuracy and compliance with city procedures.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in office administration.
• Proficiency in Microsoft Office and related digital tools.

Responsibilities

• Open, code, scan, and batch mail and manage records as required.
• Provide administrative support to the Director and department.
• Prepare and send appointment letters by email and mail.
• Answer calls and route inquiries to appropriate personnel.
• Run and distribute reports and coordinate meetings.
• Assist with gifts intake, tracking, and organization as needed.
• Maintain compliance with retention schedules and document management.
• Monitor inventory of office supplies and coordinate orders.

Skills

Microsoft Office

Education

Bachelor's Degree

Job description

The New York City Mayor's Office is seeking a detail‑oriented Mayoral Office Assistant to support the Director and department with administrative tasks, correspondence preparation, and records management.

Based in New York, you will manage mail, scheduling, reports, and liaison work to ensure timely responses to constituents while maintaining accuracy and compliance with city procedures.