City Administration & Payroll Coordinator

City of Gainesville; Eagle Pass (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Gainesville seeks a versatile administrative secretary to support the City Administration Department. The role includes front desk reception, drafting correspondence, maintaining records, scheduling, and payroll-related tasks for BI-weekly payroll, while assisting City Council and staff with various clerical duties.

The position requires strong MS Office skills, professional communication, and ability to manage multiple tasks.

Qualifications

• High school diploma or equivalent with clerical training.
• Associates degree preferred for advanced clerical work.
• 3–5 years of highly responsible clerical experience would be typical.

Responsibilities

• Provide general secretarial support to City Administration Department.
• Assist payroll clerk duties and timecard data entry.
• Prepare correspondence, forms, reports, agendas, minutes, and notices.
• Maintain calendars, arrange meetings, and coordinate travel for staff.
• Receive and direct inquiries from the public and staff; support front desk operations.

Skills

Office procedures

MS Office proficiency

Public contact etiquette

Business letter writing

Record keeping

English grammar

Mathematical principles

Purchasing procedures

Bookkeeping basics

Legal forms and documents

Windows OS & PDF tools

Education

High school diploma

Associate degree preferred

Tools

Windows

Microsoft Office

PDF conversion

Adobe Printshop

Photo editing

Job description

City of Gainesville seeks a versatile administrative secretary to support the City Administration Department. The role includes front desk reception, drafting correspondence, maintaining records, scheduling, and payroll-related tasks for BI-weekly payroll, while assisting City Council and staff with various clerical duties.

The position requires strong MS Office skills, professional communication, and ability to manage multiple tasks.