Community Impact Administrator

City Of Gainesville, FL; United States; On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid holidays (11)

Pension plan

On-site fitness centers

Job summary

City of Gainesville, FL is seeking an experienced administrative professional to support middle to upper management in Police Administrative Services. You will handle calendars, meetings, records, and confidential documents while coordinating HR onboarding and retirements.

The role involves moderate to complex tasks with discretion and policy interpretation. Applicants should have an associate degree and 2–3 years of relevant experience; CAP/CPS preferred.

Qualifications

• Associate degree or equivalent education with 2–3 years administrative and staff support experience.
• CAP or CPS certification preferred and may substitute for formal education.
• Excellent written and verbal communication skills are required.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist supervisor with administration of labor agreements.
• Gathers information, reviews, and compiles complex files on sensitive issues.
• Coordinate meetings and department events.
• Manage calendars and travel arrangements.
• Act as HR liaison for onboarding, separations, and retirements.
• Draft and process moderately complex documentation for confidential matters.
• Provide training and mentoring to staff and ensure policy compliance.

Skills

Office administration

Communication skills

Records management

Scheduling

Customer service

Team coordination

Education

Associate degree

CAP/CPS preferred

Tools

Microsoft Office

Job description

City of Gainesville, FL is seeking an experienced administrative professional to support middle to upper management in Police Administrative Services. You will handle calendars, meetings, records, and confidential documents while coordinating HR onboarding and retirements.

The role involves moderate to complex tasks with discretion and policy interpretation. Applicants should have an associate degree and 2–3 years of relevant experience; CAP/CPS preferred.