CISO Executive Assistant & Global Operations Lead

Wolters Kluwer; City of White Plains (NY); On-site; USD 41,000 - 69,000; Full time

Job summary

Wolters Kluwer seeks an Executive Administrative to support the Chief Information Security Officer and the information security leadership team. You will manage complex calendars across time zones, coordinate meetings and governance forums, arrange domestic and international travel, and support onboarding and offboarding processes.

You will draft correspondence, organize documentation, and assist with approvals and reporting, enabling leaders to focus on strategy.

Qualifications

• 7+ years supporting Executives, preferably within Technology, Cybersecurity, Risk, Audit, or Corporate Functions.
• Experience supporting VP, SVP, CISO, CIO, or C-level executives.
• Experience coordinating global meetings across multiple geographies.
• Strong experience with administrative reporting and workforce coordination.

Responsibilities

• Own and manage the CISO's calendar across time zones; schedule, prioritize, and resolve conflicts.
• Coordinate meetings, draft agendas, distribute materials, and track action items.
• Screen requests, draft emails, and manage communications for the CISO.
• Plan team events, travel logistics, visas, and expense reconciliation.
• Coordinate onboarding/offboarding, time-tracking, and documentation for the team.
• Produce reports on contractor utilization, headcount, and approvals; support month-end/quarter-end cycles.
• Manage procurement-related tasks, contract routing, and vendor records.

Skills

Calendar management

Executive support

Travel coordination

Administrative reporting

Vendor coordination

Microsoft Office

Concur

AI tools

Communication skills

Cross-functional collaboration

Tools

Concur

SharePoint

Teams

Microsoft Office

Job description

Wolters Kluwer seeks an Executive Administrative to support the Chief Information Security Officer and the information security leadership team. You will manage complex calendars across time zones, coordinate meetings and governance forums, arrange domestic and international travel, and support onboarding and offboarding processes.

You will draft correspondence, organize documentation, and assist with approvals and reporting, enabling leaders to focus on strategy.