CILA House Director - Operations, Safety & Team Leadership

Envision Unlimited; Chicago (IL); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Envision Unlimited in Chicago, IL seeks an experienced program manager to oversee grant/program operations, recruitment, enrollment, respite planning, and administrative support. You will supervise Direct Support Professionals in CILA homes, ensure staff certifications, and maintain budgetary controls while upholding health and safety standards.

The role requires coordinating OJT training, infection controls, medication administration backups, and community inclusion activities.

Qualifications

• Bachelor’s Degree preferred from an accredited college or university in rehabilitation counseling, social work, psychology, sociology, special education or related human service field.
• Must meet or be able to complete the qualifications of a QIDP and be able to complete the requirements for placement on the State of Illinois Direct Support Persons Registry.

Responsibilities

• Hire and supervise CILA employees for adherence to planned schedules, programs and documented activities, continually monitor employee work hours through the time and attendance system and manage overtime.
• Evaluate employee performance, enforce agency policies and procedures and recommend changes in employee status.
• Provide on-site supervision at CILA homes.
• Ensure that all employees complete mandatory OJT training within 120 days of hire and assure timely re-certification (i.e., CPR, first-aid, and medication administration).
• Maintain and operate assigned homes within budgetary guidelines including groceries, gasoline, link card usage and other purchases.
• Continuously monitor health and safety practices in each assigned CILA home to include emergency drills, medication training, staff/member ratios.
• Ensure infection control and COVID protocols followed by members, staff and visitors.
• Ensure there are medication authorized staff scheduled for every shift as needed and provide back up if needed for medication administration.
• Ensure that CILA homes are appropriately maintained (i.e., physical plant, cleanliness), working collaboratively with Agency maintenance department. Complete work tickets as needed.
• Respond to all emergencies in the CILA homes, as required. Must carry Agency issued cellular phone at all times for accessibility.
• Monitor assigned agency vehicles to ensure that mileage logs and gasoline purchases are completed and coordinate with the transportation department on maintenance issues.
• Develop, plan and monitor community inclusion activities and opportunities for members.
• Ensure adherence with mandated reporter/OIG protocols, notify staff as needed of any OIG interviews, cooperate fully with OIG investigations in a timely manner.
• Complete required documentation into agency electronic record system (Quantum), and ensure staff also trained on Quantum usage and utilize for recordkeeping.
• Ensure timely response to emails and phone calls, generally within one working day; provide out of office notification on emails and cell phone with appropriate contact information as needed.
• Ensure semi-annual inventories are completed related to each member’s personal items.
• Ensure at least monthly member and staff meeting and minutes of such.
• Ensure accounts are monitored for agency rep payee members; assist members in budgeting.
• Maintain pay card and track expenditures and receipts, track Link card usage.
• Maintain & complete annual and semi-annual Health & Safety Care Certification; maintain first aid kits and ensure adherence to OSHA requirements.
• At all times maintain confidentiality to the Illinois Mental Health Code and Confidentiality Act.
• Maintain a professional image and role as a representative of Envision Unlimited at all times.

Education

Bachelor’s Degree

QIDP eligibility

Job description

Envision Unlimited in Chicago, IL seeks an experienced program manager to oversee grant/program operations, recruitment, enrollment, respite planning, and administrative support. You will supervise Direct Support Professionals in CILA homes, ensure staff certifications, and maintain budgetary controls while upholding health and safety standards.

The role requires coordinating OJT training, infection controls, medication administration backups, and community inclusion activities.