Church Ministry Admin & Events Coordinator

Christian Leadership Alliance; Prescott (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

Heights Church is seeking a Ministry Team Administrative Assistant to provide high-level administrative, organizational, and relational support to pastors, ministry leaders, and church staff. The role helps create an environment where ministry can flourish by coordinating calendars, coordinating events, and drafting communications with warmth and professionalism.

The ideal candidate is highly organized, spiritually mature, and committed to serving others.

Qualifications

• Minimum of 1–2 years of administrative experience in a professional office environment; church/nonprofit setting preferred.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and calendar management.
• Experience with Planning Center or similar church management software preferred.
• Strong attention to detail with a track record of organized, accurate work.
• Ability to manage multiple projects and deadlines with follow-through.
• Excellent written and verbal communication, with warmth and discretion.
• Ability to adapt to changing priorities and maintain a cooperative, servant-hearted attitude.
• Demonstrates initiative and problem-solving for ministry support.

Responsibilities

• Provide administrative support to pastors, directors, ministry leaders, and church leadership.
• Coordinate meetings, ministry activities, weddings, memorials, baptisms, and other church events with excellence and compassion.
• Manage calendars, appointments, and scheduling to maximize ministry effectiveness.
• Prepare agendas, meeting materials, notes, and follow-up documents.
• Track assignments, action items, and ministry conversations to move initiatives forward.
• Assist with special projects, sermon prep support, and church-wide events (e.g., Christmas, Easter).
• Anticipate ministry and administrative needs with sound judgment and a servant's heart.
• Support pastors and ministry leaders to invest more deeply in people and mission.

Skills

Administrative experience

MS Office

Planning Center

Attention to detail

Multitasking

Written & verbal communication

Team player

Initiative & servant heart

Tools

Planning Center

Job description

Heights Church is seeking a Ministry Team Administrative Assistant to provide high-level administrative, organizational, and relational support to pastors, ministry leaders, and church staff. The role helps create an environment where ministry can flourish by coordinating calendars, coordinating events, and drafting communications with warmth and professionalism.

The ideal candidate is highly organized, spiritually mature, and committed to serving others.