Church Events & Rentals Coordinator (Part-Time)

Bethel Baptist Church and Schaumburg Christian School; Schaumburg Township (IL); On-site; USD 25,000 - 30,000; Part time

Job summary

Bethel Baptist Church in Schaumburg, IL, seeks an organized part-time Administrative Assistant – Events & Rentals to coordinate facility rentals, church-wide events, and ministry logistics. You will manage calendars, volunteers, contracts, and communications to ensure events run smoothly and building usage is optimized.

You will support Kids Ministry, Awana, and Teen Ministry, and train others on church-management tools such as MyBBC; weekend availability for major events may be required.

Qualifications

• Exceptional organizational and planning abilities.
• Strong written and verbal communication.
• Ability to manage multiple events, calendars, and deadlines.
• Initiative to anticipate needs and solve problems.
• Experience coordinating events and volunteers.
• Professionalism, discretion, reliability, attention to detail.
• Ability to work with pastors, staff, volunteers, and external groups.
• Comfort with church-management tools such as MyBBC.

Responsibilities

• Serve as primary contact for facility rentals and building-use requests.
• Schedule rentals, contracts, documents, invoices, deposits, and access.
• Maintain the master building and event calendar and resolve scheduling conflicts.
• Coordinate with maintenance, ministry leaders, staff, and volunteers for event setup and timelines.
• Plan and lead selected church-wide events and support major events.
• Recruit and communicate with volunteers for events and ministries.
• Provide admin support to Kids Ministry, Awana, and Teen Ministry.
• Assist with weekly announcements and event communications.
• Promote events via slides, summaries, church app, displays, and livestreams.
• Enter events and ministry information in MyBBC and troubleshoot usage.
• Train staff on MyBBC and church-management systems.
• Maintain communication with pastors and ministry leaders about upcoming activities.
• Evaluate events and suggest improvements for ministry effectiveness.
• Steward facilities, resources, and systems with excellence and hospitality.

Skills

Organizational skills

Communication skills

Project management

Volunteer coordination

Tech-savvy

Scheduling platforms

Database/digital tools

Hospitality

Team collaboration

Tools

MyBBC

Job description

Bethel Baptist Church in Schaumburg, IL, seeks an organized part-time Administrative Assistant – Events & Rentals to coordinate facility rentals, church-wide events, and ministry logistics. You will manage calendars, volunteers, contracts, and communications to ensure events run smoothly and building usage is optimized.

You will support Kids Ministry, Awana, and Teen Ministry, and train others on church-management tools such as MyBBC; weekend availability for major events may be required.