ADMINISTRATIVE ASSISTANT - Events & Rentals

Bethel Baptist Church and Schaumburg Christian School; Schaumburg Township (IL); On-site; USD 25,000 - 30,000; Part time

Job summary

Bethel Baptist Church in Schaumburg, IL, seeks an organized part-time Administrative Assistant – Events & Rentals to coordinate facility rentals, church-wide events, and ministry logistics. You will manage calendars, volunteers, contracts, and communications to ensure events run smoothly and building usage is optimized.

You will support Kids Ministry, Awana, and Teen Ministry, and train others on church-management tools such as MyBBC; weekend availability for major events may be required.

Qualifications

• Exceptional organizational and planning abilities.
• Strong written and verbal communication.
• Ability to manage multiple events, calendars, and deadlines.
• Initiative to anticipate needs and solve problems.
• Experience coordinating events and volunteers.
• Professionalism, discretion, reliability, attention to detail.
• Ability to work with pastors, staff, volunteers, and external groups.
• Comfort with church-management tools such as MyBBC.

Responsibilities

• Serve as primary contact for facility rentals and building-use requests.
• Schedule rentals, contracts, documents, invoices, deposits, and access.
• Maintain the master building and event calendar and resolve scheduling conflicts.
• Coordinate with maintenance, ministry leaders, staff, and volunteers for event setup and timelines.
• Plan and lead selected church-wide events and support major events.
• Recruit and communicate with volunteers for events and ministries.
• Provide admin support to Kids Ministry, Awana, and Teen Ministry.
• Assist with weekly announcements and event communications.
• Promote events via slides, summaries, church app, displays, and livestreams.
• Enter events and ministry information in MyBBC and troubleshoot usage.
• Train staff on MyBBC and church-management systems.
• Maintain communication with pastors and ministry leaders about upcoming activities.
• Evaluate events and suggest improvements for ministry effectiveness.
• Steward facilities, resources, and systems with excellence and hospitality.

Skills

Organizational skills

Communication skills

Project management

Volunteer coordination

Tech-savvy

Scheduling platforms

Database/digital tools

Hospitality

Team collaboration

Tools

MyBBC

Job description

Description

Administrative Assistant – Events & Rentals

Bethel Baptist Church | Schaumburg, Illinois

Part-Time | 25–30 Hours per Week

Bethel Baptist Church is seeking an organized, dependable, and ministry-minded Rental & Events Coordinator to join our church staff.

This part-time position plays a key role in coordinating facility rentals, church-wide events, ministry logistics, calendars, volunteers, and church communication systems. The Rental & Events Coordinator serves as a central point of organization and communication between pastors, ministry leaders, staff, volunteers, and outside groups to ensure that events and building usage are planned well, communicated clearly, and carried out smoothly.

We are looking for someone who enjoys working with people, thrives on organization and planning, anticipates needs before they become problems, and desires to use his or her administrative gifts to serve the ministry of the local church.

Reports to: Associate Pastor of Ministry Operations / Lead Pastor

Status: Part-Time, 25–30 hours per week

Anticipated Start Date: September 8, 2026

Compensation: Commensurate with experience

Benefits: This position is not eligible for employee benefits

What We’re Looking For

The ideal candidate will demonstrate:

• Exceptional organizational and planning skills.
• Strong written and verbal communication abilities.
• The ability to manage multiple projects, events, calendars, and deadlines simultaneously.
• Initiative and the ability to anticipate needs and solve problems proactively.
• Experience coordinating events and volunteers.
• Professionalism, discretion, reliability, and careful attention to detail.
• The ability to work effectively with pastors, staff members, ministry leaders, volunteers, church members, and outside groups.
• Strong comfort with technology, databases, scheduling platforms, and digital communication tools.
• The ability and willingness to learn, manage, and troubleshoot church management software such as MyBBC.
• The ability to work independently while also functioning effectively as part of a ministry team.

Previous experience in church administration, event coordination, facilities management, volunteer coordination, or ministry operations is preferred.

Ministry & Doctrinal Expectations

Because this is a ministry position within Bethel Baptist Church, the successful candidate must:

• Demonstrate a growing personal relationship with Jesus Christ.
• Be committed to serving Christ through the ministry of the local church.
• Wholeheartedly support the doctrine, mission, values, and ministry philosophy of Bethel Baptist Church.
• Become and remain an active member of Bethel Baptist Church.
• Demonstrate a servant’s heart, Christlike character, integrity, discretion, and a genuine love for people.

We are looking for someone who combines organization with hospitality—someone who can manage details and deadlines while graciously serving people and helping ministries succeed.

Work Schedule

This is a part-time position averaging approximately 25–30 hours per week.

The normal schedule will consist primarily of weekday daytime office hours, with flexibility required based on church and ministry needs. Because many church activities occur outside normal office hours, occasional evening and weekend availability will be required for major events, special ministries, and facility needs.

Physical Requirements

This position requires the ability to move throughout the church facilities, perform basic visual inspections, and occasionally lift or move light equipment as needed.

Compensation & Benefits

Compensation will be commensurate with experience.

This part-time position is not eligible for employee benefits.

Primary Responsibilities

Responsibilities include:

• Serve as the primary point of contact for facility rentals and building-use requests.
• Schedule and coordinate rentals, contracts, documentation, invoices, deposits, and building access.
• Maintain the church’s master building and event calendar and proactively identify scheduling conflicts.
• Coordinate with maintenance, ministry leaders, staff, and volunteers regarding event setup, teardown, facility needs, and timelines.
• Personally plan and lead selected church-wide events and provide significant coordination and support for other major church events throughout the year.
• Recruit, organize, and communicate with volunteers for church events and selected ministries.
• Provide administrative and logistical support to Kids Ministry, Awana, and Teen Ministry.
• Assist with weekly church announcements and event communication.
• Ensure church events are properly promoted through slides, written summaries, the church app, lobby and auditorium displays, and livestream platforms.
• Enter and maintain church events, registrations, forms, and ministry information in MyBBC.
• Serve as a primary resource for MyBBC usage, training, and troubleshooting.
• Help staff and ministry leaders effectively use church-management and scheduling systems.
• Maintain regular communication with pastors and ministry leaders regarding upcoming activities, needs, and scheduling.
• Evaluate events and processes and recommend improvements for future ministry effectiveness.
• Help steward Bethel’s facilities, resources, and ministry systems with excellence and hospitality.