Church Coordinator (Administrator)

Westminster Theological Seminary; Indiana (PA); On-site; USD 35,000 - 45,000; Full time

Job summary

Fortville Christian Church seeks a Church Coordinator to support mission alignment and administrative operations. You will manage the facilities calendar, coordinate ministry schedules, and handle event registrations while maintaining records and communications for church programs.

This in-person role requires diligence, discretion, and a collaborative approach with staff and volunteers. The position emphasizes operational efficiency, data accuracy, and support for weekly church services and

Qualifications

• Experience handling confidential information with discretion.
• Ability to learn church management software and MacOS.
• Excellent verbal and written communication under varying circumstances.
• Strong organization, problem solving, and time-management skills.
• Able to collaborate with diverse teams and show emotional intelligence.

Responsibilities

• Operate the church master calendar and manage facility use.
• Coordinate ministry schedules, space allocation, and registrations.
• Maintain member and guest databases and attendance records.
• Oversee office supplies, kitchen, and custodial inventories.
• Support communications, website updates, and weekly announcements.
• Attend staff meetings and assist with payroll & expenses as needed.

Skills

Confidentiality

Church software

MacOS

Communication

Problem solving

Organization

Time management

Interpersonal skills

Job description

Mission Alignment

The Church Coordinator is expected to support and uphold the mission, values, and doctrinal positions of the church in both conduct and communication.

The Church Coordinator must be or become an active member of Fortville Christian Church, demonstrated by regular attendance at Sunday services, participation in a small group, and serving on a ministry team(s).

Character Traits:

• Assertive
• Takes initiative
• Teachable and adaptable
• Servant-hearted
• Team player

Required Skills:

• Ability to maintain confidentiality
• Technological proficiency, or ability to learn church software, MacOS, and related systems
• Excellent verbal and written communication skills
• Ability to diagnose and solve problemsStrong organizational and detail-management skills
• Self-starter with strong time-management ability
• Interpersonal and emotional intelligence, able to work effectively with individuals across diverse ethnicities, socio-economic backgrounds, and generations

Key Responsibilities:

Operations & Facility Coordination

• Manage the church master calendar and building use schedule
• Coordinate ministry schedules and space allocation
• Create and manage event registrations
• Assign and manage building access credentials
• Open and secure the facility as scheduled
• Receive and distribute mail and deliveries
• Coordinate schedules and needs with custodial staff

Database & Records Administration:

• Maintain member and guest database records
• Preserve baptism and membership records
• Ensure data accuracy and reporting integrity
• Track and record weekly attendance
• Maintain ministry team and group records

Resource & Inventory Management:

• Monitor and replenish office, hospitality, kitchen, custodial, and baptism supplies

Communication & Technology Support:

• Maintain phone and email systems
• Update the church website and digital communications
• Create and publish weekly slide announcements
• Serve as the point of contact for phone calls and walk-in visitors

Administrative Support & Staff Coordination:

• Attend staff meetings and record minutes
• Coordinate with the weekly service host
• Process payroll & expense reports
• Provide general administrative and project support as needed

Physical Requirements & Work Environment:

This position primarily involves office and administrative work in a church environment. Responsibilities may include extended periods of sitting, computer use, and occasional lifting or moving of supplies used for church operations or ministry events.

Please Note: This position requires in-person attendance and is not a remote or hybrid role.

Candidates should be located in Central Indiana. No relocation assistance is offered.