Church Administrative Assistant

Summit Church; San Antonio (TX); On-site; USD 20,664 - 23,419; Full time

Job summary

Summit Church in San Antonio is seeking a Ministry Administrative Assistant to support the Director of the Connections, Outreach & Growth Track Department. This full-time in‑office role coordinates Summit Groups, Growth Track classes, Summit Life, baptism activities, and volunteer trainings, ensuring smooth daily operations and event execution.

You will manage calendars in Planning Center, track attendance, and handle purchasing, supplies, and front-office coverage.

Qualifications

• Must have a strong personal faith in Jesus Christ.
• 5–6 years of Administrative support and/or Event Management experience preferred.
• A High school diploma or GED.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Office 365.
• Familiarity with Planning Center or other church database preferred.

Responsibilities

• Weekly support to the Director of Connections, Outreach & Growth Track Dept. and the Growth Track Pastor to administrate and support Summit Groups and ministries.
• Summit Groups and Growth Track Classes Supports Summit Group Leaders.
• Maintain Groups and Calendar in Planning Center.
• Acquire weekly attendance and report to the Growth Track Pastor.
• Purchase and dispense leader supplies and signage.
• Prepare on-campus rooms for groups and classes.
• Secure the building on group nights as necessary.
• Summit Life: use and maintain checklists, reserve location, connect with volunteers, supervise setup/teardown.

Skills

Administrative support

Event management

Microsoft Office

Planning Center

Time management

Education

High school diploma or GED

Tools

Planning Center

Job description

The Ministry Administrative Assistant provides administrative support to the Director of the Connections, Outreach & Growth Track Department and serves as the department's primary point of contact for administrative needs. This position also coordinates and supports key department ministries and activities, including Summit Life, Summit Groups, Water Baptisms, Outreach Days, Volunteer Trainings and Meetings, and other programs and events within the department. This is a full-time in-office position. Workdays are Monday-Thursday 8:30-5:00 and Sundays 8:30-1:00. We are closed Fridays. Days and hours can vary with events. Some evenings are required.

Responsibilities:

• Weekly support to the Director of Connections, Outreach & Growth Track Dept. and the Growth Track Pastor to help administrate and support Summit Groups and ministries that take place each week.
• Summit Groups and Growth Track Classes Supports Summit Group Leaders.
• Maintain Groups and Calendar in Planning Center.
• Acquire weekly attendance and report to the Growth Track Pastor.
• Purchase and dispense leader supplies and signage.
• Prepare on-campus rooms for groups and classes.
• Secure the building on group nights as necessary.
• Summit Life Use and maintain checklists that include, and are not limited to:
• Reserve location and plan set-up for Summit Life.
• Connect with volunteers and explain roles and timeline for the evening.
• On the day, supervise Set-up, Volunteers, and Tear -down.
• Communicate with registrants.
• Purchase all supplies and order printed materials.
• Maintain inventory of supplies and restock as necessary.
• Enter returned paperwork into the Summit Life workflow.
• Track and follow up on participant paperwork.
• Conduct follow-up calls for status updates.
• Update personal information in the church database.
• Water Baptism/Class Work closely with volunteer leaders.
• Ensure coordination with facilities for baptism, including water level and temperature checks to ensure acceptable conditions.
• Track and communicate with registered participants.
• Prepare the on-campus location for the Water Baptism Class.
• Maintain baptism supplies and keep a well-stocked inventory.
• Ensure all towels and other supplies are returned, cleaned, and dry.
• Follow up on those who were baptized and invite them to Summit Life Class.
• Summit Volunteers, Outreaches, and Corporate Events Book necessary rooms for Trainings, lunches, and socials.
• Supply the necessary supplies for each Volunteer Team.
• Provide communication about church-wide events to Volunteer Team leaders.
• Provide support and administrative help for Serve Day, Outreaches, and Corporate events.
• Provide Administrative support as needed to the Director of Connections, Outreach & Growth Track Dept.
• Other: Submits all purchase orders and purchases for the entire department.
• Track all PO's, receipts, and orders on a weekly basis.
• Once a week, provide lunch hour coverage for the front office.
• Other duties as assigned.

Qualifications:

• Must have a strong personal faith in Jesus Christ.
• 5-6 years of Administrative support and/or Event Management experience preferred, but not required.
• A High school diploma or GED.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Office 365.
• Familiarity with Planning Center or other church database preferred, but not required.
• Excellent organizational/time management skills, including significant attention to detail.

Competencies:

• High level of flexibility and always be ready to pivot.
• Able to respond to emergent or stressful situations in a calm and professional way.
• Will to ask for help and set agreed-upon boundaries.
• Strong communicator (verbal and written).
• Support and not fear change.
• Establish and maintain professional relationships with all ministries.
• Must be able to work on multiple tasks.
• Skilled time manager with the ability to prioritize.
• Self-starter and independent worker.
• Skilled at anticipating the needs of the ministry.
• Proactive and have initiative.

Position Type/Expected Work Hours Of Work:

• Workdays are Sundays through Thursdays. Days and hours can vary with events. Some evenings are required.

Compensation: $15 - $17 hourly

Additional Responsibilities:

• Weekly support to the Director of Connections, Outreach & Growth Track Dept. and the Growth Track Pastor to help administrate and support Summit Groups and ministries that take place each week.
• Summit Groups and Growth Track Classes Supports Summit Group Leaders.
• Maintain Groups and Calendar in Planning Center.
• Acquire weekly attendance and report to the Growth Track Pastor.
• Purchase and dispense leader supplies and signage.
• Prepare on-campus rooms for groups and classes.
• Secure the building on group nights as necessary.
• Summit Life Use and maintain checklists that include, and are not limited to.
• Reserve location and plan set-up for Summit Life.
• Connect with volunteers and explain roles and timeline for the evening.
• On the day, supervise Set-up, Volunteers, and Tear -down.
• Communicate with registrants.
• Purchase all supplies and order printed materials.
• Maintain inventory of supplies and restock as necessary.
• Enter returned paperwork into the Summit Life workflow.
• Track and follow up on participant paperwork.
• Conduct follow-up calls for status updates.
• Update personal information in the church database.
• Water Baptism/Class Work closely with volunteer leaders.
• Ensure coordination with facilities for baptism, including water level and temperature checks to ensure acceptable conditions.
• Track and communicate with registered participants.
• Prepare the on-campus location for the Water Baptism Class.
• Maintain baptism supplies and keep a well-stocked inventory.
• Ensure all towels and other supplies are returned, cleaned, and dry.
• Follow up on those who were baptized and invite them to Summit Life Class.
• Summit Volunteers, Outreaches, and Corporate Events Book necessary rooms for Trainings, lunches, and socials.
• Supply the necessary supplies for each Volunteer Team.
• Provide communication about church-wide events to Volunteer Team leaders.
• Provide support and administrative help for Serve Day, Outreaches, and Corporate events.
• Provide Administrative support as needed to the Director of Connections, Outreach & Growth Track Dept.
• Submits all purchase orders and purchases for the entire department.
• Track all PO's, receipts, and orders on a weekly basis.
• Once a week, provide lunch hour coverage for the front office.
• Other duties as assigned.