Communication and Events Specialist

Evangelical Free Church of America; Willmar (MN); On-site; USD 27,552 - 41,328; Part time

Job summary

A community-focused church in Willmar, Minnesota, is seeking a Communications and Events Specialist to lead internal and external communications, coordinate church-wide events, and provide administrative support. This role requires a passion for ministry and a spirit of teamwork. The ideal candidate will have a background in communications, strong organizational skills, and the ability to work flexible hours, including occasional evenings. Join us to help foster a Christ-centered community through effective communication and event planning.

Qualifications

• 2+ years of experience in communication, administration or ministry support.
• Experience in event planning and coordination is preferred.
• Ability to work flexible hours, including occasional evenings and weekends.

Responsibilities

• Lead all internal and external church communications.
• Coordinate and support the planning of church-wide events.
• Maintain the master church calendar and oversee facility scheduling.

Skills

Strong interpersonal and verbal communication skills

Proficient with email and newsletter tools

Strong organizational skills

Familiarity with digital design software

Education

Post-secondary education in Communications/Marketing

Tools

Subsplash

Canva

Job description

• A profession of faith and a lifestyle consistent with biblical principles
• Evident spiritual maturity and a growing relationship with Jesus Christ
• Demonstrates a heart for ministry and servant leadership

2. Personal

• Warm, approachable and professional demeanor
• Strong interpersonal and verbal communication skills
• Team player who is dependable, adaptable and gracious
• Willingness to work occasional evenings/weekends as ministry needs arise
• Embodies grace and truth in relationships with staff, congregation and community

3. Professional

• Post-secondary education in Communications/Marketing or a related field (preferred)
• 2+ years of experience in communication, administration or ministry support
• Strong organizational skills and attention to detail
• Experience with or willingness to learn church platforms such as Subsplash
• Proficient with email/newsletter tools, Canva (or similar design software), basic website CMS and social media platforms
• Experience in calendar, event or facility coordination is a plus

Relationships

• Reports directly to the office manager
• Collaborates with all pastoral staff, directors, ministry leaders, support staff and volunteers

Position Summary

The communications and events specialist plays a key role in advancing the mission of Living Hope by ensuring clear, consistent and Christ-centered communication across all platforms. This position also provides logistical and administrative support for church-wide and seasonal events. This role partners with ministry leaders, manages the church calendar and facility scheduling, oversees digital communication systems and leads the planning and promotion of major events. The ideal candidate is highly organized, detail-oriented, relational and passionate about supporting ministry through behind-the-scenes excellence that allows ministry to thrive.

Key Responsibilities

Communication & Promotion

• Lead all internal and external church communications, including emails, text messaging, digital newsletters, bulletins and updates to the website/app and social media
• Maintain consistent, mission-aligned messaging across all communication platforms
• Manage a church-wide communications calendar and ensure timely promotion of events and initiatives
• Collaborate with ministry staff to develop engaging digital and print content (graphics, flyers, social media posts, annual reports, etc.)
• Draft or edit key communications (e.g., announcements, event descriptions, updates) as needed

Event Planning & Logistics

• Coordinate and support the planning, promotion and execution of church-wide and seasonal events (e.g., Congregational Meetings, Ballpark Service, VBS, Fall Kickoff, Christmas Tea, Church Conferences) and special events (funerals/memorial services and weddings) per guidelines
• Work closely with ministry leaders to clarify event objectives, timelines and logistical needs
• Develop and manage event timelines, task lists, volunteer assignments and supply needs
• Oversee and communicate facility logistics such as setup, signage and hospitality
• Ensure smooth execution and follow-through for events, including setup, cleanup and post-event evaluation
• Serve on-site during major events to provide coordination and troubleshoot any issues in real time

Calendar & Facility Scheduling

• Maintain and oversee master church calendar, including ministry events, building usage and staff scheduling
• Serve as the main point of contact for all internal and external facility use requests
• Ensure event and facility scheduling align with church priorities and policies
• Communicate event logistics (room setup, tech needs, timing) with appropriate staff and volunteers
• Resolve scheduling conflicts and provide clarity to support ministry planning

Administrative & Systems Support

• Manage the church’s Subsplash platform, including people data, groups, events, registrations, and giving tools and church directory.
• Ensure accurate data entry and maintain database integrity for effective ministry tracking and reporting.
• Regularly update digital forms, web/app content, and event registrations
• Provide technical and administrative support to staff and ministry leaders for communication tools and processes.
• Assist in documenting and refining administrative workflows, templates, and communication processes.
• Support the Office Manager and Executive Director in special projects and day-to-day office operations as needed.
• Approximately 32 hours per week; flexible hours available for personal or family needs.
• Occasional evening or weekend hours required for ministry events (with advance planning).
• Primarily office-based role; participation in Sunday or Wednesday services encouraged but not required.
• Maintains a joyful, Christ-centered service mindset in all tasks.

Staff Connections

• Collaborates closely with all ministry leaders, pastoral staff, support staff, and volunteers.
• Participates in weekly support staff meetings and annual evaluations with the Office Manager and Executive Director of Church Operations.