Childcare Office Manager & Operations Lead

The Goddard School; Chicago (IL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k) with company match

Bonus based on performance

Health insurance

Dental insurance

Vision insurance

Paid time off

Tuition assistance

Opportunity for advancement

Long Term/Short Term disability

Staff appreciation events and recogn.|

Generous paid time off and holidays

Professional development

Supportive, collaborative work env

Childcare tuition discount

Job summary

The Goddard School Roscoe Village is seeking an organized Office Manager to join our administrative team. You’ll be the welcoming face for families, manage calls and records, and help ensure licensing compliance.

This role also drives family communications, social media activity, and school events with the leadership team. We value a proactive, detail-oriented professional with administrative and early education experience, strong communication, and a collaborative mindset.

Qualifications

• Prior administrative, office management, and/or early education experience preferred.
• Excellent communication, multitasking, and time-management skills.
• Strong attention to detail with a proactive, solutions-focused mindset.
• Proficient with Microsoft Office, ChatGPT and/or other AI, Canva, and general technology tools (training available!).
• Ability to maintain confidentiality, professionalism, and positive energy.
• Warm, welcoming personality with a genuine love for supporting others.

Responsibilities

• Serve as the welcoming face of the school for families and visitors.
• Manage phone calls, appointments, and logistics with professionalism.
• Maintain organized records, manage documentation, and support licensing compliance.
• Coordinate family communication, newsletters, and updates.
• Support social media presence.
• Help plan and promote school events and seasonal celebrations.
• Oversee supply orders and maintain inventory for office and classrooms.
• Create and maintain files for children and staff.
• Assist the leadership team with scheduling, follow-up, and administrative projects.
• Support onboarding and orientation of new team members.
• Ensure the office environment remains organized, efficient, and welcoming.

Skills

Administrative experience

Office management

Early education experience

Communication skills

Time management

Confidentiality

Microsoft Office

ChatGPT / AI tools

Canva

Tools

Microsoft Office

ChatGPT / AI tools

Canva

Job description

The Goddard School Roscoe Village is seeking an organized Office Manager to join our administrative team. You’ll be the welcoming face for families, manage calls and records, and help ensure licensing compliance.

This role also drives family communications, social media activity, and school events with the leadership team. We value a proactive, detail-oriented professional with administrative and early education experience, strong communication, and a collaborative mindset.