Office Manager Full Time

The Goddard School of Chicago (Roscoe Village), IL; Chicago (IL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Tuition assistance

Vision insurance

Job summary

The Goddard School of Roscoe Village is seeking an organized Office Manager to join our administrative team. You’ll be the friendly face for families, manage calls and appointments, and ensure records and licensing are up to date.

You’ll also support communications, plan events, and oversee supplies, while aiding in onboarding and scheduling. A collaborative, welcoming environment awaits and professional development is encouraged.

Qualifications

• Experience in administrative or office management preferred.
• Strong communication, multitasking, and time-management skills.
• Ability to maintain confidentiality and professionalism.
• Proficient with Microsoft Office and basic tech tools.

Responsibilities

• Serve as the welcoming face of the school for families and visitors.
• Manage phone calls, appointments, and logistics with professionalism.
• Maintain organized records, manage documentation, and support licensing compliance.
• Coordinate family communication, newsletters, and updates; support social media presence.
• Help plan and promote school events and seasonal celebrations.
• Oversee supply orders and inventory for office and classrooms; file management.
• Assist leadership with scheduling, follow-up, and onboarding of new staff.

Skills

Administrative experience

Office management

Communication

Time management

Tools

Microsoft Office

ChatGPT

Canva

Job description

Benefits

• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Tuition assistance
• Vision insurance

Compensation & Benefits

• Pay Rate: $25-$30/hour
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Employment Type: Full-time
• Benefits Include:
  • Generous Paid time off and paid holidays
  • 401(k) with company match
  • Medical, dental, and vision insurance options
  • Long Term/Short Term disability
  • Childcare tuition discount
  • Professional development
  • Supportive, collaborative work environment
  • Staff appreciation events and recognition programs

About the Role

The Goddard School® of Roscoe Village is seeking a highly organized, proactive, and detail-oriented Office Manager to become a key part of our administrative team!

If you love keeping things running smoothly, enjoy connecting with children, families and staff, and thrive in a collaborative environment where every day brings something new, this could be the perfect role for you.

What You’ll Be Doing

Front Office & Administrative Leadership

• Serve as the welcoming face of the school for families and visitors
• Manage phone calls, appointments, and logistics with professionalism
• Maintain organized records, manage documentation, and support licensing compliance

Marketing & Communication Support

• Coordinate family communication, newsletters, and updates
• Support social media presence
• Help plan and promote school events and seasonal celebrations

Operations & Office Management

• Oversee supply orders and maintain inventory for office and classrooms
• Create and maintain files for children and staff
• Assist the leadership team with scheduling, follow-up, and administrative projects
• Support onboarding and orientation of new team members
• Ensure the office environment remains organized, efficient, and welcoming

What We’re Looking For

• Prior administrative, office management, and/or early education experience preferred
• Excellent communication, multitasking, and time-management skills
• Strong attention to detail with a proactive, solutions-focused mindset
• Proficient with Microsoft Office, ChatGPT and/or other AI, Canva, and general technology tools (training available!)
• Ability to maintain confidentiality, professionalism, and positive energy
• Warm, welcoming personality with a genuine love for supporting others

Why Join Us

At The Goddard School of Roscoe Village, we’re more than just a childcare center — we’re a community that values connection, creativity, and compassion.

You’ll be joining a supportive leadership team that prioritizes teamwork, integrity, and joy. We believe in recognizing the contributions of each team member, nurturing personal and professional growth, and celebrating milestones big and small.