Executive Secretary

St. Charles Parish Public Schools; Lone Star (LA); On-site; USD 35,000 - 54,000; Full time

Job summary

St. Charles Parish Public Schools is seeking an Administrative Secretary to attend board meetings, record minutes, coordinate materials distribution, and support attendees during meetings and hearings.

You will compile data from diverse sources for reports and recommendations, manage multiple projects with tight deadlines, and represent the Office of the Superintendent in the Superintendent's absence. Onboarding and professional development opportunities are provided.

Qualifications

• High School diploma or equivalent.
• Proficient in secretarial skills including: Various computer software programs.
• Public relation skills, including effective verbal and written communication skills.
• Organization skills and ability to maintain attention to detail during frequent interruptions or distractions.
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Attends Board meetings, public hearings, and work sessions to record minutes and support attendees.
• Compiles data from a wide variety of sources for reports, recommendations, and information for the Superintendent.
• Coordinates projects, activities and events for the Superintendent and Board.
• Represents the Office of the Superintendent in the Superintendent's absence.
• Responds to calls, concerns, and complaints to resolve problems and provide information.

Skills

Secretarial skills

Verbal & written communication

Organization & multitasking

Software proficiency

Education

High School diploma

Tools

Microsoft Office

Job description

Responsibilities

• Attends Board meetings, public hearings, and work sessions for the purpose of providing information, recording minutes, coordinating materials distribution, and/or supporting the needs of attendees.
• Compiles data from a wide variety of diversified sources for the purpose of preparing reports, making recommendations, and/or preparing information for the Superintendent.
• Coordinates projects, activities and events for the Superintendent and Board.
• Represents the Office of the Superintendent in the Superintendent's absence.
• Responds to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel.
• Submits, edits, and reviews Board meeting agenda items on behalf of Executive Staff, Superintendent, and Board members for the purpose of conveying accurate information.

Certification Requirements

• High School diploma or equivalent
• Proficient in secretarial skills including:
  • Various computer software programs
  • Public relation skills, including effective verbal and written communication skills
  • Organization skills and ability to maintain attention to detail during frequent interruptions or distractions
  • Ability to manage multiple projects and deadlines simultaneously
• Overtime is regularly expected

District Support & Commitment

• District On-boarding session
• Professional development opportunities in various software/programs or district/department-based initiative support training
• District based in-service/professional development sessions

It shall be the policy of the St. Charles Parish School Board that no person shall, on the basis of race, color, national origin, sex, age, disability, religion or veteran status be denied the benefits of, or be subject to, discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.