Chief Of Staff

WizeHire, Inc; Millbrae (CA); Hybrid; USD 120,000 - 180,000; Full time

Job summary

OWN Real Estate is seeking a Chief of Staff & Transaction Coordinator to work directly with the CEO across strategic operations and transaction coordination. You’ll manage pipelines, lead cross-functional initiatives, and drive deals from listing to close while ensuring compliance and timely execution.

The role touches real estate operations, content production, and business development, with a hybrid schedule and opportunities for growth as the company scales.

Qualifications

• Experience managing multiple business pipelines or complex operations (real estate background a plus).
• Strong strategic instincts and execution discipline.
• Comfortable making decisions with incomplete information.
• Someone who identifies what needs to happen and makes it happen.

Responsibilities

• Strategic Operations — Manage seller pipeline, recruiting outreach, commercial deal flow, and social media production schedules. You’ll quarterback cross-functional initiatives and ensure nothing falls through the cracks.
• Transaction Coordination — Own files from listing to close, ensuring compliance, supporting agents, and keeping deals on track.
• This isn’t about checking boxes. You’ll see how decisions get made, have authority to execute on behalf of leadership, and help shape how we scale.

Skills

Pipeline mgmt

Strategic thinking

Execution discipline

Decisiveness

Job description

Chief of Staff & Transaction Coordinator

We're looking for someone organized, strategic, and ready to own outcomes—not just manage tasks.

At OWN Real Estate, we help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Role

You’ll work directly with our CEO across multiple business functions:

• Strategic Operations — Manage seller pipeline, recruiting outreach, commercial deal flow, and social media production schedules. You’ll quarterback cross-functional initiatives and ensure nothing falls through the cracks.
• Transaction Coordination — Own files from listing to close, ensuring compliance, supporting agents, and keeping deals on track.
• This isn’t about checking boxes. You’ll see how decisions get made, have authority to execute on behalf of leadership, and help shape how we scale.

What We’re Looking For

• Experience managing multiple business pipelines or complex operations (real estate background a plus)
• Strong strategic instincts and execution discipline
• Comfortable making decisions with incomplete information
• Someone who identifies what needs to happen and makes it happen

Details

• Full-time, hybrid (office and remote-based on business needs)
• Occasional evening/weekend availability for transaction deadlines
• Competitive salary and benefits
• Real opportunities to grow—this role expands with your capability

If you want to build something rather than just maintain it, we’d like to hear from you.