Chief Executive Administrative Assistant

Empower Retirement; Greenwood Village (CO); Hybrid; USD 72,000 - 103,000; Full time

Job summary

A leading organization is seeking a Chief Executive Administrative Assistant to provide comprehensive support to C-level executives. This hybrid role requires exceptional organizational skills, attention to detail, and the ability to manage priorities effectively. The position offers diverse benefits and a supportive work environment, emphasizing personal growth and work-life balance.

Benefits

Medical, dental, vision and life insurance

401(k) plan with company matching

Tuition reimbursement up to $5,250 / year

Generous paid time off

Paid volunteer time

Leave of absence programs

Qualifications

• 8+ years’ experience in administrative support for VP level or above.
• Ability to interpret and administer policies and procedures.

Responsibilities

• Provide direct administrative support to executives.
• Draft communications on behalf of the executive.
• Make travel arrangements and coordinate meetings.

Skills

Interpersonal Skills

Organization

Attention to Detail

Relationship Management

Education

Associate Degree

Tools

Microsoft Office Suite

Job description

Grow your career with a growing organization

Whether they’re helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that’s hard to beat. And from a personal satisfaction perspective, you’ll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now.

As Chief Executive Administrative Assistant, you will provide comprehensive administrative support for a C-level executive. This position requires consistent application of independent judgment utilizing exceptional organization skills, attention to detail, initiative, and relationship management.This position serves as a liaison to the senior executive regarding company programs, policies, procedures and assigned functions of the senior executive’s business segment.

This is a hybrid position with 3-days per week in our Greenwood Village, CO headquarters.

What you will do

Provide direct administrative support to executives at a senior level to enable the executive’s achievement of duties and ensure the executive’s assigned function or business segment operates efficiently and smoothly

Serve as first point of contact between function or business segment and external entities, prioritize inquiries and ensure information is disseminated to appropriate staff members for resolution or response

Draft communications to a variety of audiences on behalf of the executive via various communication formats

Work closely with executive to understand scheduling and issue priorities and ensure maximization of executive’s schedule and time

Make all travel arrangements, including completion of travel preauthorization form, travel expense claims, and reconciliation for all members of the executives organization

Coordinate and schedule meetings, coordinating meeting logistics and any staff support

What you will bring

Associate degree or equivalent work experience

8+ years’ experience in an administrative support function supporting VP level or above

Very high proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams

High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members

Ability to interpret and administer policies and procedures sufficient to administer, discuss, resolve and explain them to others

What will set you apart

Ability to perform responsible and difficult administrative support duties involving the use of independent judgment and personal initiative and resourcefulness

Experience in researching, compiling, analyzing and interpreting data

Ability to plan and organize work to meet changing deadlines and priorities

Analytical decision maker who is action oriented, diplomatic and persuasive

Ability to adapt to ambiguity and manage conflicting priorities in a fast-paced environment

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT / OPT.

What we offer you

We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance.

• Medical, dental, vision and life insurance
• Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250 / year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time — 16 hours per calendar year
• Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and engaging our people and advancing our business priorities.

Base Salary Range

72,900.00 - $102,900.00

The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and / or skill level and will be finalized at the time of offer.

Equal opportunity employer Drug-free workplace

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law.

• For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection.

Job Posting End Date at 12 : 01 am on :

10-05-2024

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