Administrative Assistant 3

Aston Carter; Kirkland (WA); Remote; USD 60,000 - 80,000; Full time

Job summary

Join a leading company as an Administrative Assistant focusing on Talent Operations Coordination. This remote role involves supporting the talent acquisition process and collaborating with various stakeholders to ensure efficient hiring practices. You will play a key role in the recruitment lifecycle, ensuring data accuracy and managing requisition details. The position offers a balanced work-life culture and a supportive environment.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Savings Account

Transportation benefits

Employee Assistance Program

Time Off/Leave

Qualifications

• Minimum 4 years of experience with Microsoft tools.
• Experience in recruitment or program management.
• Strong problem-solving abilities and attention to detail.

Responsibilities

• Create and maintain hiring requisition data.
• Serve as point of contact for hiring processes.
• Track and report details for open hiring processes.

Skills

Communication

Problem Solving

Tools

Microsoft Outlook

Microsoft Excel

Microsoft OneNote

Employee Central

iCIMS

Job description

Join to apply for the Administrative Assistant 3 role at Aston Carter

Job Title: Administrative Assistant - Talent Operations Coordinator

Job Description: Join a dynamic team as an Administrative Assistant focusing on Talent Operations Coordination. This role supports the talent acquisition process by working closely with various stakeholders to ensure efficient hiring practices. You will have the opportunity to contribute to a global organization and play a key role in the recruitment process.

Responsibilities

1. Create and maintain all hiring requisition data.
2. Serve as the point of contact for new and backfill request/approval processes.
3. Work within recruiting systems and collaborate with recruiters, hiring managers, and administrators to create requisitions.
4. Ensure data accuracy across all systems and engage appropriate contacts as necessary.
5. Track and report end-to-end details for all open and ongoing hiring processes.
6. Work with managers and recruiting partners to ensure open requisition details are properly captured throughout the recruitment lifecycle.

Essential Skills

1. Minimum 4 years of experience with Microsoft tools including Outlook, Excel, and OneNote.
2. Experience in recruitment or program management with at least 4 years of experience.
3. Excellent written and verbal communication skills.
4. Experience as a recruiting coordinator or in a project management or operations role.
5. Knowledgeable in Employee Central and iCIMS.

Additional Skills & Qualifications

1. 3-5 years of experience in a fast-paced environment related to business operations, recruiting associates, or administrative assistance.
2. Strong problem-solving abilities and attention to detail.
3. Ability to manage a high volume of requests efficiently.
4. Capacity to work independently and prioritize tasks effectively.
5. Demonstrated ability to maintain confidentiality of sensitive information with integrity.

Work Environment

This is a 100% remote position, offering a balanced work-life culture in a supportive and inclusive environment. The schedule is Monday to Friday, 40 hours per week.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and specific plan terms. Available benefits may include:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – Pre-tax and Roth post-tax options
• Life Insurance (Voluntary Life & AD&D)
• Short and long-term disability
• Health Savings Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

Closing date: May 23, 2025.

About Aston Carter

Aston Carter provides world-class talent solutions across various industries including accounting, finance, HR, and administrative roles. We serve many Fortune 500 companies worldwide and are committed to diversity and inclusion. We are an equal opportunity employer and support accommodations for applicants with disabilities.