Administrative Assistant

Apex Systems; Redmond (WA); Remote; USD 60,000 - 75,000; Full time

Job summary

A leading company is seeking a Business Administrator to support a Senior Director. This role involves calendar management, travel coordination, and collaboration with key stakeholders. Ideal candidates are organized, detail-oriented, and possess strong communication skills. The position is fully remote, offering a dynamic work environment and opportunities for professional development.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K Program

Employee Stock Purchase Program

Health Savings Account

Employee Assistance Program

Qualifications

• 5+ years of experience as an administrative assistant/coordinator.
• Proven outstanding written and oral communication skills.
• Ability to work well under pressure and meet deadlines.

Responsibilities

• Manage calendar and coordinate travel plans for the Senior Director.
• Assist with scheduling meetings and preparing materials.
• Support hiring and onboarding processes.

Skills

Communication

Organizational Skills

Interpersonal Skills

Attention to Detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

iCIMS

Concur

Job description

Are you looking for a dynamic role in a fun, fast paced and highly energetic team? Do you thrive on planning and have an eye for details? A fantastic opportunity awaits a highly organized, driven, and collaborative professional. The Support for Mission Critical team is looking for a results-oriented, Business Administrator to support a Senior Director and team.

Job Description:

• Calendar management with strong attention to accuracy, timeliness, conflict resolution, and alignment to the Senior Director’s priorities and commitments

• Planning & coordinating end-to-end domestic and international travel plans including proactive anticipation of all logistics through expense reconciliation and submission

• Scheduling and assisting with leadership rhythm of the business (ROB) in partnership with the Business Manager including staff meetings, events and offsites, meeting logistics, and material preparation

• Strong collaboration and partnership skills with key stakeholders including, but not limited to HR, Finance and leadership team members

• Providing team support for hiring and onboarding, generating purchase orders and special projects as requested

• Alias management; processing and approving expense reports

• Build and maintain good business relationships with counterpart administrative staff

• Work as part of a strong admin team to manage the needs of the overall organization

Requirements:

• 5+ years of work experience as an administrative assistant/coordinator.

• Proven, outstanding written and oral communication skills.

• Excellent organizational and interpersonal skills are required.

• Able to work well under pressure and within short time constraints.

• Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information

• Ability to pay close attention to detail and able to monitor plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around

• Proficiency with Microsoft productivity software including Outlook, Word, and Excel.

• Preferable knowledge in internal applications including Employee Central, HR Insights Catalog, iCIMS, HeadTrax, MyOrder, IDWeb, and Concur expense and travel tool

Whats in it for you?

100% Remote

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EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [e-mail] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview:Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.