Chief Clerk II

UT Dallas; Richardson (TX); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Tuition Benefits

BCBS PPO Medical Insurance Options – 9

Optional Long and Short-term Disabilit

Fertility Benefits

Paid time off

Job summary

UT Dallas is seeking a detail-oriented Inventory Clerk to manage the university's physical inventory on campus. Responsibilities include asset scanning, locating missing items, and documenting inventory data and reports.

The role requires a high school diploma or GED and at least four years of clerical experience. Proficiency in Word and Excel is expected; the position is on-site with a regular full-time schedule, and a valid Texas driver's license may be required.

Qualifications

• Proficient in Microsoft Word and Excel.
• Four (4) years of clerical/administrative experience.

Responsibilities

• Tracking asset locations, PO numbers, and inventory list across campus departments.
• Conducts inventory validation, scanning, and managing custody receipts.
• Handles forms and tracking for property transfers, missing items, and stolen property reports.
• Works with departments to ensure compliance with university property guidelines.
• Proficient in Microsoft Word and Excel.
• Be able to lift objects up to 30 pounds.
• Other duties as assigned.
• Must possess and maintain a valid Texas Driver’s License and an acceptable driver rating.

Skills

Microsoft Word

Microsoft Excel

Education

High School Diploma or GED equivalent

Job description

Salary Range $50,000 - $55,000 ($24.03-$26.44/hourly) Depending on Qualifications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 11/12/2026

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 12/14/2026

Job Summary

Responsible for all aspects of the university’s physical inventory. These duties may include; but are not limited to, physical scanning of assets, searching for missing assets, documentation of information pertaining to inventory and various reports.

Minimum Education and Experience

High School Diploma or GED equivalent.
Four (4) years of work experience as an administrative clerk or equivalent clerical experience.
Or the equivalent combination of relevant education and experience totaling at least four (4) years.

Preferred Education and Experience

• NPMA Certification and experience with university inventory
• Good understanding of UTD campus

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Responsible for tracking asset locations, PO numbers, and inventory list across campus departments.
• Conducts inventory validation, scanning, and managing custody receipts.
• Handles forms and tracking for property transfers, missing items, and stolen property reports.
• Works with departments to ensure compliance with university property guidelines.
• Proficient in Microsoft Word and Excel.
• Be able to lift objects up to 30 pounds.
• Other duties as assigned.
• Must possess and maintain a valid Texas Driver’s License and an acceptable driver rating as established in Policy: UTS157 Section 2.5.4.

Physical Demands and Working Conditions

Job assignments may require repeated kneeling and standing. Must be able to stand and/or walk for extended periods of time, both indoors and outdoors.

Physical Activities

Working Conditions

Additional Information

Work Notice: Work will be performed on site and in-person
What We Can Offer

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

• Tuition Benefits
• BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
• Optional Long and Short-term Disability
• Fertility Benefits
• Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW ) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021